Program Coordinator

Inclusive Development Partners (IDP) is a unique small business whose work focuses on three key areas : 1) Policy and System Strengthening, 2) Research and Evaluation, 3) Training and Technical Capacity.

IDP’s collective knowledge of disability, inclusive development, and systems change reflects decades of work designing evidence-based, empirical programs that meet the policy and practical objectives of our clients.

IDP’s founding partners have technical expertise in a wide range of issues related to disability-inclusive development, such as inclusive education, policy, systems change, community engagement, gender, research and evaluation, and collaborating and supporting local stakeholders.

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Timeframe and Workload : Immediate start. Full-time workload : 32-40 hours per week.

Specific Responsibilities :

This position is responsible for a wide range of administrative, financial, coordination, and operational project and proposal support tasks and conducting relevant research, evaluation, and implementation activities in the field.

Specific responsibilities include :

Project-Specific Operations and Coordination :

• Work with the Program Managers to coordinate all phases of project implementation, from project start-up to close out with a focus on operational and financial tasks, including :
• Provide supporting documentation for project managers’ invoicing and reconciliation of financial documents as needed.
• Assist with developing and maintaining project management schedules, internal monthly reports and quarterly reports, work plans, and other general project management resources and tools.
• Assist with maintaining project budgets, projections, and helping to design and implement strategies that address financial performance issues and help to identify risk.
• Support preparing travel and consultant approval requests, information for contract modification requests, and other actions for submission to clients.
• Support the development of regular reporting to donors, including producing initial drafts and overseeing revisions by other team members.
• Communicate on a daily basis with IDP colleagues in the United States and internationally, including on occasional early morning or late evening meetings to accommodate time zones, demonstrating responsiveness to evolving business needs and tasks assigned.
• Identify and advocate for improvements in systems, efficiencies in operations, and other creative solutions to maximize the impact and quality of IDP work products.
• Identify and support the on-boarding of all consultants, including gathering of supporting documents and development of draft contracts.
• Ensure thorough preparation for internal and external meetings, including support to development of agendas and producing written meeting notes.
• Support the creation of invoices and reconciliations to send to clients / prime contractors, including the management of all supporting documentation in line with donor requirements.

Project-Specific Technical Support :

• Support the development of technical tools, conduct literature reviews, assist with data collection and analysis, materials development, and training activities.
• Coordinate with implementing partners and subcontractors based globally, including ensuring alignment with project deliverables, and implementation activities, reporting, and knowledge sharing.
• Review tools, trainings, technical documents and reports for technical input and edit as needed. Coordinate the production of specific technical documents or reports according to expertise as assigned.
• Ensure documents produced for internal and external use are accessible to users with disabilities, and support the development of easy-read and user-friendly reports and briefs.
• Present research, evaluation, or programmatic findings at conferences, communities of practice, or other relevant events as opportunities arise.

Proposal-Specific Support :

• Identify capture opportunities in review and consultation with other IDP staff.
• Conduct desk-based research on technical context related to prospects, implementing partner history, and consultant availability.
• Assist in scheduling and conducting interviews for proposed staff and consultant candidates on new activities.
• Assist in the preparation of proposal documents including financial and budget documents, supporting documentation, and technical support.
• Coordinate and manage supporting documentation required for proposal submission.

Essential Qualifications :

• Minimum of a Bachelor’s degree in special education, inclusive education, international development, social sciences, or a related field (Master’s degree preferred).
• Minimum of 4-6 years of progressively responsible professional work experience in one or more of the following fields :
• International development
• International Education
• Program management
• Strong technical knowledge around the rights of persons with disabilities, inclusive education, teacher training, research and evaluation, international educational development, or related topics.
• Excellent self-management skills, including the ability to manage competing responsibilities under tight timelines.
• Excellent writing and analytical skills, including the ability to take leadership in developing lengthy, detailed reports for donors.
• Strong knowledge of donor / client requirements and how to apply them to project management, including financial oversight and compliance.
• Strong communication skills, reliably and consistently engaging with a fully remote team of staff and consultants on a daily basis.
• Willingness to travel overseas for short-term assignments (estimated 5-10%).
• English language fluency (written and spoken).
• Be able to provide proof of ability to work within the United States legally.

Preferred Qualifications :

• Language proficiency in French or Arabic, Spanish (strongly preferred).
• Prior experience working for USAID-funded projects, particularly in similar project coordination positions, with an understanding of USAID compliance and regulations.
• Prior experience supporting the development of reports for international development donors, with evaluation reports being an asset.
• Strong knowledge of international project budgets, workplans, and other operational requirements.
• Demonstrated experience working on one or more projects while simultaneously providing support to proposals.
• Experience working with other marginalized groups, including issues related to gender, out-of-school children and displaced persons, ethnic minorities, or LGBTQI populations.

IDP is an equal opportunity employer. Persons with a disability are encouraged to apply.

This position will be based remotely within the United States. Successful applicants are expected to have adequate workspace and access to quality internet.

Interested applicants should submit their CV, a cover letter and one writing sample to [email protected] by October 1, 2024.

Please indicate Program Coordinator in the subject line of your email. Applications will be reviewed on a rolling basis.

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