Grants Management Specialist - Mayor's Office of LGBTQ Affairs (MOLGBTQA)

POSITION : Grants Management Specialist

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OFFICE : Mayor's Office of LGBTQ Affairs (MOLGBTQA)

OPEN : September 9, 2024

CLOSE : Open until filled

GRADE : Excepted Service, Grade 5 (ES-5)

SALARY : $82,069

This is an Excepted Service position. Selected candidate must be a District resident or establish residency within 180 days of hire.

Current District of Columbia residents will receive priority and advanced preference for screening and interviews.

BACKGROUND

The Mayor’s Office of Lesbian, Gay, Bisexual, Transgender and Questioning Affairs (MOLGBTQA) is a permanent, cabinet-level office within the Office of Community Affairs in the Executive Office of the Mayor, established by statute through the Office of Gay, Lesbian, Bisexual and Transgender Affairs Act of 2005.

The District of Columbia is a leader in LGBTQIA+ rights in the nation and has one of the highest concentrations of LGBTQIA+ residents in the country with an estimated 14% of the population.

The mission of the MOLGBTQA is to address the important concerns of the District’s lesbian, gay, bisexual, transgender, questioning, intersex, and asexual residents through empowering young LGBTQIA+ community leaders, removing barriers for LGBTQIA+ business owners, building a cohesive LGBTQIA+ community across all eight wards, and providing resources for at-risk LGBTQIA+ populations.

MOLGBTQA works in collaboration with an Advisory Committee, appointed by the Mayor, to define issues of concern to the LGBTQIA+ community and find innovative ways of utilizing government resources to help address these issues.

For more information on the office, please visit here.

This position functions as Grants Monitor, responsible for monitoring the implementation of grants and contracts, ensuring that the policies and regulations of the agency are adhered to in accordance with those outlined for the District of Columbia.

MAJOR DUTIES

Maintains, revises, and updates grant rules, regulations, Requests for Applications (RFAs), Intra-district Memorandum of Understanding (MOU) and grant agreements.

Ensures that programs are implemented both internally and externally by sub-recipient agencies consistent with appropriate MOLGBTQA directives, official District government grant management policies and procedures, and grant terms and conditions.

• Communicates with applicants and grantees, and ensures a fair and equitable grant review process according to the terms set forth in the Request for Application (RFA) and the rules of the District of Columbia.
• Handles funding inquiries, ensures potential grant applicants understand eligibility requirements and the granting rules, regulations and conditions of the District of Columbia.
• Establishes grant agreements with community-based organizations following proper District government granting procedures, while also responsible for monitoring services and related activities funded by the office.

Ensures the proper management of grant-funded programs, proper expenditure of grant funds, and minimization of grantee administrative overhead.

• Participates in the development and implementation of monitoring instruments for oversight of grants awarded by MOLGBTQA to ensure compliance with the DC Government and grant rules and regulations.
• Conducts periodic site visits to ensure that applicants or grantees have the required infrastructure components (insurance, personnel system, accounting system, licensures, certifications, etc.

in place to administer a grant, that a system is in place to ensure only eligible clients are served, that a system is in place to monitor adherence to established timelines, and evaluate performance.

Maintains grants management planning tools, such as automated databases, reporting requirements, and review / evaluation techniques.

Recommends changes to enhance program effectiveness.

• Provides for the security of information, personnel, and physical agency assets under his / her control or influence.
• Ensures the security and privacy of personal information, as required by laws and regulations.
• Sets up and maintains grantee files, ensuring that files contain all required documentation and third-party verifications for eligibility determination.
• Performs other related duties as assigned.

COMPETENCIES, KNOWLEDGE, SKILLS, AND ABILITIES

• Demonstrated experience in grant management, monitoring, and stakeholder engagement.
• Knowledge of community-based organizations and services targeting the District's LGBTQ community.
• Highly organized and methodical; Innovative with strong critical thinking abilities.
• Ability to work with diverse communities in a respectful manner; comfort with terminology and pronouns.

MINIMUM QUALIFICATIONS

Bachelor's degree in finance, public administration, public affairs or a closely related field preferred.

WORK ENVIRONMENT

The work is performed primarily in-person in an office setting. Times in the field are permitted when there is a related event.

SPECIAL NOTE - SECURITY SENSITIVE

This position is deemed security sensitive. The incumbent of this position will be subject to enhanced suitability screening pursuant to Chapter 4 of DC Personnel Regulations, Suitability Security Sensitive.

RESIDENCY REQUIREMENT

There is a legal requirement that each new appointee to the Excepted or Executive Service either :

• be a District of Columbia resident at the time of appointment; or
• become a District resident within one hundred eighty (180) days of appointment.

The law also requires that Excepted Service employees remain District residents during the duration of the individual’s appointment.

Failure to remain a District resident for the duration of the appointment will result in forfeiture of employment.

If you are interested in this role, please upload your resume and answer the questionnaire. Only the candidates deemed most suited for the position based on resume will receive a call to schedule further discussion.

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