Supervisor, Accounts Payable

The Accounts Payable Supervisor is responsible for supervising the accounts payable team and ensures all invoices and bills are paid in accordance with company policies and guidelines and on time with the established timeline.

In addition to performing assigned daily, weekly, monthly, and yearly duties, this individual will assist the team with more complex processing issues and coordinate appropriate workload delegation.

This individual will work closely with the Assistant Controller / Accounting Manager on all AP matters to insure cohesiveness and consistency among the team, compliance with all company guidelines and policies, and adherence to all legal requirements.

Essential Job Functions :

• Process Purchasing Card expense reports, vouchers / invoices / expense reports and provide guidance to the team members on their questions and issues
• Oversee weekly check run and distribute / mail checks
• Prepare purchasing card and AP invoice accrual journal entries
• Approve the accuracy of all electronic uploads, check runs
• Prepare and track the purchasing card compliance log and Purchasing Card Aging report
• Monitor outstanding Purchase Card balance to ensure no material and aged items are in the balance
• Collaborate with Catalyst Community to manage and process the providers' payments
• Coordinate with the purchasing team to address procurement and vendor-related matters.
• Provide support to programs with various payment questions / inquiries
• Prepare monthly Accounts Payable reconciliations
• Manage Escheatment process
• Manage documentation of Accounts Payable procedures
• Implement and execute process improvement recommendations
• Communicate to supervisors and managers to ensure consistent implementation of policies and procedures.
• Conducts periodic team meetings; promotes participatory decision-making; and builds team morale and cohesiveness.
• Facilitate staff retention; address staff needs, issues, and questions promptly.
• Provide ongoing coaching and feedback to the staff, both one-on-one and in team meetings.
• Sets and communicates clear job expectations; conducts formal annual performance reviews; develops plans to improve performance.
• Analyze problem invoices, investigate questionable data and take corrective action. Report problems to the Assistant Controller / Accounting Manager.
• Provide support for periodic accounting audits and reviews
• Manage 1099 mailing and filing
• Prepare and submit the quarterly Sales Tax
• Provide inputs to the Assistant Controller / Accounting Manager and Accounting Team on changes in the AP systems or accounting system.
• Perform special projects and ad-hoc requests.
• Any other tasks assigned by the management.

Education and Experience :

Education

The formal relevant education required by the position. Relevant experience / certifications in lieu of formal education will be considered.

AA / AS or bachelor’s degree in accounting or finance or related field preferre

Experience

The relevant experience necessary to qualify for the position. Experience in lieu of education is to be counted as part of formal Education and not as part of the required experience.

3-5 year's experience in accounting

Other Qualifications :

• Exceptional attention to detail and organization while working in a large volume environment
• Highly skilled and proficient at verifying financial or transactional data
• Strong interpersonal and communication skills
• Superior spreadsheet skills and a working knowledge of Microsoft Excel
• Must work well individually and with a team in a deadline driven environment
• Familiarity with Financial Edge and various accounting software platforms

Shift Type : Full Time, Exempt, Hybrid (minimum 3 days in office)

Compensation : $91,576 - $137,363 annually

What We Offer :

• Medical, Dental, and Vision Benefits
• 401(k) Retirement plan, Flexible Spending Account, Employee Assistance Program
• Paid vacation, sick time, and holidays
• Discounted childcare
• Be constantly in a learning and growth process with trainings and professional growth advisory

We are proud to be an EEO / AA employer M / F / D / V. We maintain a drug-free workplace.