JOB RESPONSIBILITIES
- Provide comprehensive administrative support to the Project Managers, Site Supervisors, Safety Department, and other team members.
- Serve as the first point of contact for visitors and clients, ensuring they are greeted and directed appropriately.
- Answer and direct phone calls, emails, and other correspondence.
- Assist in the planning and execution of company events and meetings.
- Assist with the preparation of reports, presentations, and other documents.
- Prepare construction contracts, bids, and proposals.
- Prepare weekly manpower lists.
- Compile and submit weekly expense reports by the deadline.
- Create weekly payroll checklist and distribute payroll checks to the appropriate personnel.
- Following up with customers bi-weekly regarding past due invoices.
- Set up and manage filing systems to record information, update paperwork, and maintain documents, such as correspondence.
- Create job folders & corresponding job list electronically.
- Order customer background checks and driving record requests for associates, as needed.
- Coordinate office maintenance and repair activities with vendors and contractors.
- Receive, sort and distribute incoming mail, and prepare outgoing mail.
- Distribute Safety Meeting & Safety Summary information.
- Maintain office supplies inventory by checking stock and ordering new supplies as needed.
- Set-up & restock conference rooms for meetings daily.
- Order and distribute snacks for office and warehouse.
- Ensure the office is clean, organized, and presentable at all times.
SKILLS
- Strong communication skills.
- Must have good time management skills.
- Must be organized, detail-oriented and able to work independently.
- Ability to identify problems and offer possible solutions.
- Skilled typist with strong computer skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), PDF applications (Adobe Writer, BlueBeam Revu, etc), and web conferencing applications (Teams, Zoom).
- Excellent verbal and written communication skills with the ability to critically review communications and offer suggested corrections.
- Ability to multitask and prioritize tasks effectively.
- Professional and friendly demeanor.
- Able to adjust to unexpected changes in priorities while maintaining excellent customer service and staying within established processes and procedures.
- Working knowledge of terminology and documents used in commercial and industrial construction industry preferred.
EDUCATION / EXPERIENCE
- Three or more years of administrative experience in related industry preferred.
- A minimum of a high school diploma or GED is required. College education in business or construction management is beneficial.
- Proven experience as an office coordinator, administrative assistant, or similar role.
Interested parties should apply on our website at www.rlgbuilds.com / careers.
GEM Inc. is an Equal Employment Opportunity Employer.
28 days ago