Senior Administrative Assistant (Administrative Support Assistant III) - AI Foundations

San Jose (61069), United States of America, SAN JOSE, CaliforniaSenior Administrative Assistant (Administrative Support Assistant III) - AI Foundations

Capital One is looking for an exceptionally bright, multitasking, and self-motivated Administrative Support Assistant III to support 4 to 5 executives in a fast-paced tech-savvy environment.

You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals.

A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team.

You are extremely pivotal to the success of a well-run, efficient, productive and happy team.

In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently.

You will strategically manage your executives’ complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information.

Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.

Responsibilities :

Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes

Arrange and reserve conference rooms, catering, audio / video and other essential services as needed for meetings and conferences

Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems

Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)

Prepare professional business communication documents including memos, letters, and emails

Build and maintain good business relationships with executives and administrative staff across the organizations

Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and / or group events

Promote a fun and team-oriented work environment

At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources.

Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.

Basic Qualifications :

High School Diploma, GED or equivalent certification

At least 2 years of Administrative experience

At least 2 years of experience in Google Suite or Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

Preferred Qualifications :

Associates Degree

At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment

At least 3+ years of calendar management supporting multiple executives

At least 1+ year of meeting and event planning experience

Experience setting up video conference and Zoom / Skype technology for meeting user

Experience planning ahead and managing time effectively

Excellent written and verbal communications

Excellent organizational skills

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting.

Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.

San Jose, California (Hybrid On-Site) : $88,300 - $100,800 for Admin Support Assistant III