Research Grant Specialist II - Department of Medicine (Hybrid)

When the work you do every single day has a large impact on the lives of others, every effort, every detail, and every second matters.

This shared culture of happiness, passion, and dedication pulses through Cedars-Sinai.

Are you looking to contribute to groundbreaking research? We look forward to having you join our team!

The Cedars-Sinai Department of Medicine at Cedars-Sinai is consistently recognized as a leader in all medicine disciplines, due to a strong investment in clinical, research and academic programs and a deep commitment to our patients' wellbeing and the institution's goals and values.

Cedars-Sinai is a modern healthcare environment that excels at providing exceptional service to a wide range of constituencies and has consistently earned both a regional and national reputation for our superb clinical care and superior outcomes.

The Research Grant Specialist II works with Principal Investigator to complete and submit federal and non-federal grants and serves as the liaison between department or research groups and sponsored research funds administration, accounting, and finance departments.

This role generally performs all Pre and Post award administrative functions, including, but not limited to, ensuring internal documents are prepared and routed for signature and processing, monitoring grant accounts, tracking all expenses, providing grant and financial reconciliation, and research-related financial reporting.

This role ensures compliance with all internal policies and procedures, federal and local agency requirements, including, the Food and Drug Administration (FDA) and local Institutional Review Board.

This position is hybrid*

Primary Duties and Responsibilities :

• Works with principal investigator to complete and submit federal and non-federal grants.
• May contribute content to standard sections of grant applications.
• Monitors grant accounts, tracks all expenses, provides grant and financial reconciliation, and research-related financial reporting.
• Monitors Time & Effort for accurate reporting and performs necessary funding corrections via direct cost transfer requests.
• Responsible for grant close-out.
• Identifies opportunities for research funding opportunities.
• May negotiate budgets for clinical trials.
• May assist with research participant billing.
• Ensures compliance with internal policies and procedures, all federal and local agencies including the Food and Drug Administration (FDA) and local Institutional Review Board.
• Maintains research practices using Good Clinical Practice (GCP) guidelines.
• Maintains strict patient confidentiality according to HIPAA regulations and applicable law.
• Participates in required training and education programs.

Department-Specific Duties and Responsibilities :

• Creates clinical trial budgets and works with research coordinators on post-award management (invoicing, monthly reporting, cost transfers, project close-outs).
• Works with DOM Manager, Division Directors, and research faculty to provide deficit resolution on sponsored research projects.
• Creates research staffing models and projections.
• Meets monthly with research programs to review research portfolios.

Education :

• High School Diploma / GED is required.
• Bachelor of Arts or Science degree is preferred.

Certification / License :

Specialty research certification (Certified Research Administrator), preferred.

Experience :

• Three to five (3-5) years of experience in administration of research grants.
• Experience with clinical trial budgeting.
• Excellent verbal / written communication skills and solid understanding of federal and major funding agency grant submission guidelines.
• Experience working with multi-Principal Investigator proposals.

Physical Demands :

Able to perform moderate lifting. Able to sit, stand and walk for prolonged periods of time. Able to read papers and online documents.

Able to operate standard office equipment. Able to exercise physical ability and perspective acuity to satisfactorily perform essential job functions.

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