Part Time Bookkeeper (20 hrs. per week) - St. Luke Church and School

Essential Duties and Responsibilities :

Responsible for processing vendor payments in Sage 50, including input of all auxiliary accounts in detail (ie : CCW, etc.

for church and school

• Manage online / credit card payments for donations and other appropriate receipts for tuition, etc.
• Record all bank deposits for offertory and other items especially donations / contributions and tuition payments.
• Ensure PDS system is also included when necessary as well as balancing this system with Sage 50 deposits, where applicable
• Ensure that coordination of appropriate HR / Benefits for all employee personnel with the Diocese of Palm Beach HR and Benefits Office and Parish personnel including I-9 processing, fingerprinting, EDF forms and proper benefits accruals and time off requests for all employees is taking place.
• Document and maintain complete and accurate supporting information for all financial transactions and appropriate filing per Diocesan record retention guide
• Prepare supporting information for the tri-annual AUP and the external auditors as necessary
• Attend meetings appropriate to the position
• Become familiar and adhere to all Diocesan policies and procedures
• Communicate with the Diocese Finance Office regarding all bookkeeping concerns and actively participate in all diocesan professional training as appropriate
• Handle sensitive material and serve as a liaison to other staff members
• Maintain absolute confidentiality about staff and others associated with the operation of the entity and communicate with staff in a professional and courteous manner

Qualifications :

• Minimum of Bachelor’s Degree in Accounting preferred. However, some college or post high school vocational tech school credits in accounting with equivalent business experience acceptable.
• 3 + years of financial leadership in accounting including accounts payable, payroll, general journal entries, general ledger analysis, and financial statement comparative reporting and budgeting.
• Proficiency in MS Office Suite, including Word, Excel, Outlook and Internet.
• Proficiency in accounting software with SAGE 50 experience a plus.
• Must be reliable and have the experience working effectively with varied personalities at all levels including diocesan employees, department heads, representatives of other agencies and the general public.
• Ability to work independently, make responsible judgment calls, multi-task, be loyal, honest and trustworthy. Attention to detail and be willing to work a flexible schedule when needed.
• Excellent communication skills, professional telephone manner and interpersonal skills.
• Adhere to the Diocese of Palm Beach Code of Conduct with emphasis on confidentiality.

Physical Requirements :

• Job may require lifting of objects that exceed 25 pounds, with frequent lifting and / or carrying of objects - stooping and kneeling may also be required.
• Employee will need to take responsibility for his / her office and materials therein.
• Employee will need to walk around the entire campus while working with and delivering information pertinent to position.
• Employee will be exposed to visual display terminal for prolonged periods.
• Employee may be required on occasion to work after normal working hours if needed.

The above is intended to describe the general context of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.