Real Estate Services Administrator

SummaryCoordinate corporate real estate projects with scope that includes project management, financial analysis.Manage existing lease contracts.

Lead department's sourcing initiatives oversee vendor contract management and expense control. Assist in premises and non-premises budget planning and expense tracking.

Serve as Property & Corporate Services' Insurance Correspondent, Permanent Control Correspondent and BCP Coordinator.Key ResponsibilitiesCoordinate real estate projects in the Americas region (currently 5 locations in the US and sites in 5 other countries) with head office and local teams, including correspondents in PCS, Finance, Legal, Global Information Technology (GIT), Global Sourcing & Procurement (GSP) and the impacted Business Lines, throughout the project lifecycle : From development of the requirements, site search and financial modelling of scenarios, to lease execution, fit-out and move-inWork closely with key internal and external stakeholdersPrepare project presentations & budgets and financial analysisPerform qualitative and qualitative evaluations of new office options covering all pertinent criteria.

Coordinate the sourcing & procurement of design & construction services and furnishings.Drive project activities to meet identified milestones and deadlines in the schedule.

Closely track expenditures against the project budget and provide reporting.Ensure the proper close out of the project at its conclusion.

Regularly communicate with commercial real estate industry professionals to gain market intelligence.Lead the department's sourcing initiatives in coordination with GSP and work with Legal in RFP processes and in the contracting of premises related goods and services.

Oversee the department's vendor contract files and create milestone alerts for scheduled increases, options (early termination, expansion / contraction, extension, etc.

Assist with the annual preparation of the department's operating expenses and capital budgets (currently a yearly budget of appx.

$20M). Actively track with Finance actual expenditures against the established budgets, prepare forecasts and provide regular reporting to management.

Oversee the monthly expense accrual process and perform monthly account certifications.Support the Department Manager in the administration and internal reporting of global and locally placed insurance policies related to property & casualty and FINPRO coverages.

Participate in the annual renewal exercise of the insurance policies. Serve as the insurance correspondent with CA Assurances and update the Odyssee database with insurance policy information.

LI-DNIRequired : 3-5 years' experience in real estate services.Desired : Experience with financial planning and costs trackingExperience with project managementRequired : College graduateDesired : Background in corporate real estate, architecture or design...