About the Role
We’re looking for an Administrative Assistant to successfully support Vice President level leaders and their full teams, working cross-functionally and solving problems in real time.
You will support leaders to enable them to be focused and prepared for their meetings and objectives, embed with the teams to fully understand processes and objectives, and act as a thought partner and problem solver to the leaders you support.
Deep collaboration with cross-functional partners, stakeholders, and teams can be expected. This role is critical to the success of the department so the successful candidate will be highly organized, professional, resourceful, efficient, and adaptable, thriving in a fast-paced environment.
Experience supporting and working with creative teams is highly desired.
What You'll Do
- Manage and organize complex and demanding calendars by actively responding to meeting requests, coordinating with others (or their assistants) involved in senior-level meetings to achieve alignment of often-packed leadership schedules, and promptly engaging directly with the Vice President when questions arise that require their input.
- Effective heavy calendar management - coordinates internal and external meetings including but not limited to key milestone meetings, team meetings, full staff meetings, off- site meetings, one-on-one meetings, etc.
Awareness of cadence, deadlines and follow-up required, solving problems in real time.
Serves as a thought partner, maintaining confidentiality and professionalism while handling critical and highly sensitive situations.
Act as liaison to executive’s direct reports, staff and peers. Partnering and collaborating to manage cross-functional initiatives from conception to completion.
- Develop and maintain strong relationships with internal stakeholders and external contacts.
- Ability to handle multiple tasks / projects, concurrently, with tight deadlines.
- Other responsibilities including special projects as required to increase the professional effectiveness and efficiency of the leaders and overall team to be decked against business strategies.
Who You Are
- Sound verbal and written communication skills with high degree of professionalism and confidentiality
- Strong interpersonal / people skills; ability to establish and build partnerships with all levels of management and business partners.
Effective and influential teamwork skills and an ability to offer suggestions and improvements to process and work effectively
- Proficient and advanced computer skills (e.g. Microsoft Office : Word, Excel, PowerPoint, etc.)
- Strategic sense of urgency with the ability to handle multiple tasks
- Experience supporting creative leaders and teams in a fast paced, dynamic environment preferred.
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