Administrative Assistant
Job Description
Job Description
Job description
DD Insulation has a new career opportunity for an Administrative Assistant who can support daily operations related to Sales and Production.
Candidates should possess a positive attitude, be a self-starter, and strong administrative skills.
Essential Functions
- Creating and maintaining accurate Excel spreadsheets, including account master sheets, product / pricing setup forms, and price changes.
- Anticipating the needs of the Sales department (must be comfortable creating Excel spreadsheets using formulas, multiple tabs connected by formulas, and much more).
- Assist sales team with monitoring accounts
- Maintaining regular contact with sales reps.
- Compiling and maintaining various reports
Responsibilities
Sales
- Print Plans for Estimators
- Manager Bid Board Each Day
- Send Proposals / Bids to Customers
- Prepare Change Orders for Customers
- Maintain Price Comparison Sheet
Inventory
- Order materials for Production
- Schedule and follow up on Orders (Trucking)
- Communication to all staff regarding the Production of Orders rescheduled or delayed.
- Process Inventory Counts Daily.
- Check / Balances of Inventory Counts
Administrative
- Prepare all correspondence to clients·
- Manager calendar / schedule for owner
- Review Emails and distribute items accordingly
Profile :
- 2+ years' experience in an administrative role, required
- Proficiency in Microsoft Excel, Word, and Outlook, required
- Must be self-driven and motivated
- Must be able to take initiative and responsibility for new tasks and processes
- Strong organizational and communication skills
- Great attention to detail and task-oriented.
- Strong work ethic and a team player.
We are seeking an individual who has insulation / construction experience. Bilingual skills are a plus in English / Spanish.
If interested, please submit your resume in Word format.
Job Type : Full-time
Benefits :
- Dental Insurance
- Health insurance
- Paid time off
Schedule :
- Typically - 8-hour shift, Monday through Friday, occasion work on Saturday.
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