Job Description
Job Description
We are seeking an Administrative Executive Assistant to join our team! You will provide high-level administrative support for an Executive at our company.
Responsibilities :
- Handle administrative needs of Executive
- Arrange conference calls and meetings
- Plan work-related travel details
- Receive visitors
- Train and supervise lower-level clerical staff
- Maintain and order supplies
- Proactive calendar management including travel arrangements and scheduling client meetings for CPA
- Track mileage to client site for CPA
- Direct calls and respond to client correspondence and inquiries
- Check voicemail and print call log daily
- Develop and maintain workflow database using computer software systems and manual filing systems to help ensure timely completion of client requests
- Coordinate receipt of monthly accounting information from accounting clients to ensure timely completion of financial statements
- Data entry into QuickBooks for accounting clients
- Complete individual income tax returns
- Perform general administrative duties including but not limited to the following :
- photocopy, fax, scan, mail and filing client documents
- complete and update client engagement letters
- prepare print, assemble and package financial reports and tax returns for delivery to client
- Organize and maintain cleanliness of common work areas and break room
- Order and maintain adequate office supply levels
- Process and log payments for all client services including following up on accounts receivable
Qualifications :
- Associate’s or Bachelor’s degree Business Administration plus
- Previous experience as an executive secretary, administrative assistant, or in other related fields
- Three to five years of experience in administrative support with an accounting or law firm
- Detail oriented with excellent analytic and problem solving skills
- Ability to prioritize and multitask
- Strong attention to detail
- Excellent organizational skills
- Dependable and punctual
- Must possess excellent written and oral communication skills
- Ability to establish and build rapport with clients
- Self- motivated, has the ability to multi-task and ability to work in a dynamic fast paced environment
- Strong computer skills spreadsheet and word processing, PDF Files
- Ability to work under pressure and meet critical deadlines
- Willingness to work flexible schedule during tax season
Company Description
Full Service CPA Firm located in Atlanta GA
Company Description
Full Service CPA Firm located in Atlanta GA
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