Purchaser III (Temp to Permanent) Recruitment Bonus up to $1,000 for well-qualified candidate

Purchaser III (Temp to Permanent) Recruitment Bonus up to $1,000 for well-qualified candidate(00042619)

Organization

LIBRARY AND ARCHIVES COMMISSION

Primary Location

Texas-Austin

Work Locations

Lorenzo de Zavala Bldg1201 Brazos StAustin78701

Business and Financial Operations

Employee Status

Regular

Schedule

Full-timeStandard Hours Per Week : 40.00State Job Code : 1932Salary Admin Plan : BGrade : 17

Salary (Pay Basis)

3,939.60-3,939.60(Monthly)

Number of Openings

Overtime Status

Exempt

Job Posting

Jun 3, 2024, 1 : 47 : 02 PM

Closing Date

Jun 25, 2024, 12 : 59 : 00 AM

Description

TSLAC is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age or disability in employment or in the provision of services, programs, or activities.

For job opening inquiries or to request a reasonable accommodation under the Americans with Disabilities Act please contact the TSLAC Human Resources office by calling 512-463-5474.

Applications submitted to TSLAC may be subject to public disclosure, upon request, pursuant to the Texas Public Information Act.

Temporary position to December 31, 2026

Job Summary

Performs complex (journey-level) purchasing and procurement work. Work involves planning, organizing, coordinating, and preparing specifications for purchasing products and services;

preparing procurement documents; and overseeing the maintenance of detailed records for reporting purposes according to state guidelines, rules, policies, and laws.

Purchaser works with Purchasing Team to ensure internal and external deadlines are met and goods and services are procured in the most timely, efficient, and effective manner.

Will be responsible for processing competitive solicitation; completes and submits all mandatory purchasing-related reports for assigned procurements.

Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

Essential Tasks

Processes complex agency bids and solicitations (informal and formal) for products and specialized services

Performs purchases of Information Technology (IT) products and services for the agency

Monitors legal and regulatory requirements pertaining to procurement

Maintains necessary records to comply with state and federal audit regulations

Submits all required purchasing-related reports by mandatory due dates

Ensures that agency Historically Underutilized Business (HUB) goals are met and performs tasks with goal of increasing HUB participation

Provide support to staff about Purchasing related documents in CAPPS

Attends work regularly in accordance with agency leave and attendance policies

Complies with all applicable agency policies and procedures including safety and standards of conduct

Perform other duties as assigned

Other Tasks

May participate in Economic Opportunity Forums (EOF) around the state

May develop internal reports for TSLAC staff and / or required agency reports

Qualifications

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the fields no applicable MOS for Library Assistant or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply.

Please call Human Resources at (512) 463-6564 with questions or for additional information.

Additional Military Crosswalk information can be accessed at

Minimum Qualifications

Graduation High School or GED

Two years of progressively responsible experience in purchasing goods and services

Two years of public contact experience

One year of experience conducting competitive procurements

Experience with an online e-procurement system

Experience with specification development for Invitations for Bids (IFB), Request for Proposals (RFP), or Request for Offers (RFO)

Experience tabulating and evaluating bids, including Request for Proposals (RFPs) and / or Request for Offers (RFOs)

Preferred Qualifications

Graduation from an accredited four-year college or university with major coursework in business administration, public administration accounting or a related field.

Currently Certified as a Certified Texas Contract Developer (CTCD), formerly known as a Certified Texas Purchasing Manager (CTPM)

Completion of CPA CTCD courses / classes

Experience using Texas statewide Term Contracts, TXMAS contracts, Open Market processes, and familiarity with the Texas SmartBuy

Experience in using Centralized Accounting and Payroll / Personnel System (CAPPS), PeopleSoft, or Oracle-based software for procurement tool

Experience in using the Electronic State Business Daily (ESBD) or Bonfire

Experience drafting contract terms

Experience with statewide HUB program

Experience with statewide reporting requirements and form submissions for procurements

Experience purchasing information technology (IT) products and / or services using DIR contracts

Experience in providing support to non-purchasing staff and / or vendors about purchasing and HUB requirements

Experience in public speaking including training presentations, demonstrations, and hosting meetings / conferences

Knowledge Skills and Abilities

Knowledge of state agency purchasing methods and procedures and product characteristics

Knowledge of laws governing state purchasing operations

Skill in using Microsoft Word, Excel, Outlook, and Teams

Ability to establish and maintain effective work relationships with co-workers and work-related contacts

Ability to effectively communicate orally and in writing

Ability to work as part of a team

Ability to maintain an electronic system for accurate record-keeping

Ability to locate and utilize print and electronic sources for procurements

Ability to interpret, explain, and comply with purchasing rules, regulations, policies, and procedures

Ability to be flexible, demonstrated integrity, and strong work ethic

Ability to manage a heavy workload and a commitment to meet deadlines.

Environmental / Physical Conditions

Normal office work environment. May have exposure to dust and environmental allergens consistent with normal business activities and human contact.

Mostly sedentary in nature but may involve moving; standing; remaining stationary for long periods of time; pulling and pushing;

kneeling, stooping and bending; and safely moving items weighing up to 20 pounds. Work requires extensive telephone and computer usage and involves repetitive motions while operating the computer.

Normal cognitive abilities include the ability to learn, recall, and apply specific policies regarding state purchasing and procurement.

Other Requirements

Valid Texas driver’s license and good driving record; May use personal vehicle for travel

College transcripts, if applicable

Certification documents from completion of the State of Texas Purchasing training, if applicable

Criminal history check required of successful applicant

Must obtain specialized certification as a Certified Texas Contract Developer (CTCD) within the first six months of employment

Reporting Relationships

Reports to Purchasing Supervisor; has no supervisory responsibility.