Real Estate Records Administrator

I. DEPARTMENT INFORMATION Job Description Summary : Reporting to the Associate VP Real Estate the Real Estate Records Administrator will primarily support the document management and administrative functions of the Office of Real Estate.

The Office of Real Estate (ORE) oversees all real estate for George Washington University, including investments valued in excess of $1.

1B, five commercial office and medical office buildings, and approximately 30 real estate leases. The Office of Real Estate (ORE) is responsible for developing and implementing real estate strategic initiatives, including acquisitions, dispositions, and other real estate-related transactions.

The ORE is responsible for the overall documentation, reporting, and financial management of the University’s real estate activities on the university’s campuses in Washington, DC and Ashburn, Virginia.

The primary duties related to this role are the day-to-day management and administration of the electronic and hard-copy real estate files, which are contained within BOX.

com and the University’s Document Management System. The Real Estate Records Administrator will be responsible for

maintaining complete and orderly records related to real estate transactions for the department and the university.

This position reviews documents that are being routed for signature for completeness and readies them for signature by university officials.

It maintains, organizes, and manages appropriate records and files, instituting or enforcing accountability and confidentiality procedures according to the

nature of the data, including, but not limited to, updating based on accuracy and version control and retention guidelines for compliance.

Additional duties :

• Draft letters to tenants periodically (non-compliance, changes in venue operating hours, etc.)
• Manage the department’s email account. Use knowledge of activities to answer requests or forward them to the appropriate person.
• Research real estate information available on the DC government and other websites.
• Ensures accurate electronic filing of real estate transaction documents such as : closing binders, deeds, lease records landlord-tenant contacts, property tax records, etc.
• Review of vendor contracts and invoices for approval and processing. Upload and route documents through the GW Procurement portal.

This position manages daily administrative activities, coordinates

schedules, and maintains the AVP’s calendar regularly prioritizing and arranging meetings.

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties logically related to the position.

Minimum Qualifications : Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position.

Degree requirements may be substituted with an equivalent combination of education, training and experience. Additional Required Licenses / Certifications / Posting Specific Minimum Qualifications : Preferred Qualifications :