Data Management Specialist III

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Enterprise Recruiting Manager at BravoTECH

Job Title : Document Controls Specialist III

Position Summary :

The Document Controls Specialist III is responsible for carrying out document control (DC) processes to support document control objectives. This is a project-centric role, with projects varying in size and scope.

Key Responsibilities :

• Verifies documents and deliverables conform to project contract requirements, project procedures, and company policy.
• Executes daily document control activities within the Document Management System for respective technical areas.
• Processes the latest version of documents (reviewed and / or ready for issuance) to ensure the latest approved revision is available and used by project personnel.
• Controls the issuance and release of documents, including drawings, parts, specifications, etc., per company procedure.
• Communicates with document originators and engineering personnel to resolve discrepancies and compile required changes. Maintains close relationships with project team members to ensure ongoing support.
• Works with contractors and supplier counterparts to train, guide, and ensure document management objectives are met.
• Carries out project close-out activities and ensures successful handover to business partners, maintaining accuracy and quality of final turnover.
• Identifies opportunities within document management to integrate effective workflow processes to improve project team efficiency.
• Trains others, including internal project team members and external contractors or suppliers.
• Audits contractor and / or supplier document management activities within Aconex to ensure adherence to project procedures.
• Audits vendor document management submittals for compliance with project document control procedures.
• Supports document control processes associated with Oracle's Aconex system, ensuring data integrity across modules (Tasks, Documents, Mail, Packages, Tenders, Workflows, Directory, and Setup).
• Assists with other duties as assigned.

Required Qualifications :

Preferred Qualifications & Certifications :

Let me know if you'd like help drafting :

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Contract

Job function

Job function

Administrative, Product Management, and Engineering

Industries

Oil and Gas, Utilities, and Civil Engineering

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