Executive Assistant

Job Description

Job Description

Moorings Park is looking for an Executive Assistant. The Executive Assistant to the President / CEO provides strategic and administrative support to the Chief Executive Officer of Moorings Park Institute, Inc., its subsidiaries, affiliates, and governance committees. This position plays a vital role in ensuring the efficient operation of the executive office and its alignment with broader organizational goals. Designed for a results-driven professional with strong organizational, communication, and problem-solving skills, this role offers significant exposure to C-level leadership, board operations, healthcare administration, and resident relations. The Executive Assistant acts as a central point of contact for internal stakeholders, external partners, and residents, while supporting high-priority initiatives and confidential matters with professionalism and discretion. This position offers a unique opportunity for recent graduates seeking career growth in healthcare leadership, nonprofit governance, or operational strategy within the continuing care retirement community (CCRC) industry.

Contributions :

President / CEO’s Office

• Serve as the primary point of contact for the CEO’s office, ensuring all visitors and inquiries are greeted with professionalism and courtesy.
• Partner with the Executive Management Team to support cross-functional initiatives and executive-level operations.
• Oversee the CEO’s calendar, including scheduling of meetings, appointments, travel arrangements, and related logistics.
• Draft, edit, and produce high-quality correspondence, reports, and presentations for both internal stakeholders and external partners.
• Manage and prioritize incoming communications, responding directly or coordinating follow-up actions on behalf of the CEO.
• Assist with the development and delivery of presentation materials for board meetings, executive briefings, and resident forums.
• Maintain accurate, organized, and confidential files and records, ensuring compliance with HIPAA and internal privacy standards.
• Track and reconcile departmental expenses, office supply needs, and capital-related expenditures for the executive office.
• Coordinate administrative logistics and documentation for Strategic Tactical Committees and other interdisciplinary groups.
• Assist in the preparation and distribution of internal reporting, including organizational Scorecards and performance metrics.
• Manage scheduling platforms, room reservations, and collaboration tools to support meetings and executive functions.
• Provide cross-coverage and collaborative support to administrative colleagues to ensure organizational continuity and consistency.
• Lead regular knowledge-sharing initiatives among administrative professionals to strengthen communication and skills alignment.
• Plan, lead, and execute special projects on behalf of the CEO, exercising sound judgment and independent problem-solving.
• Remain current on trends and best practices in executive support, healthcare administration, and operational compliance.
• Identify and implement process improvements, technology enhancements, and communication strategies that streamline executive operations.

Board of Directors

Residents

Job Requirements :

Moorings Park ® Communities, a renowned Life Plan organization includes three unique campuses located in Naples, Florida. We offer Simply the Best® workplaces through a culture of compassionate care for both our residents and our partners.

Simply the Best Benefits for our partners include :