Central Services Assistant

Honigman is a premier business law firm with an international practice. Honigman is consistently recognized as one of the Best and Brightest Places to Work, we earned this recognition by recruiting attorneys and staff members with outstanding credentials. We are looking for a Central Services Assistant in the Detroit office. Honigman's main office is in downtown Detroit, with additional offices in Bloomfield Hills, Ann Arbor, Lansing, Grand Rapids, Kalamazoo, Washington D.C., and Chicago, IL. With more than 350 attorneys working in 60different areas of concentration, Honigman provides timely and cost-effective counsel to clients in numerous industries.

Read on to fully understand what this job requires in terms of skills and experience If you are a good match, make an application.

Under the supervision of the Central Services Coordinator, the Central Services Assistant will ensure all aspects of Detroit office operations run smoothly and efficiently. Office services responsibilities include conference room set-ups and clean up, logistical support, administrative duties, timely deliveries and other office-related assignments including but not limited to copying, scanning, stocking and reception relief.

RESPONSIBILITIES

Performs copying / scanning tasks, including mail, binding and finishing work

Processes all incoming / outgoing mail and packages, including interoffice and overnight courier mail

Ensures all conference rooms, copy and coffee stations are neat, orderly and stocked

Ensures the conference rooms are set-up correctly, with beverages, catering, and equipment, if requested

Maintain, order and verify incoming supply orders are accurate and received

Serves as backup receptionist, receives and screens internal / external visitors and telephone calls, notifies appropriate personnel or records messages as needed.

Interacts with management, other departments, and varied external personnel.

Assists in coordinating the smooth workflow and communication about carpet cleaning, exterminating, maintenance calls, HVAC calls, housekeeping calls, locksmith calls, furniture / appliance repairs, and ordering supplies among other items.

Other responsibilities consist of assisting in the coordination of special projects, including office moves, working with new and departing personnel, corresponding with vendors, participating in regular walk-throughs with the building management, and assists department and other firm members as needed.

Operates general office machines and equipment.

Possesses knowledge of basic departmental functions, maintains a positive rapport with all members and visitors of the firm and observes confidentiality in all client and firm matters.

QUALIFICATIONS

High school diploma or equivalent and at least two years of on-the-job experience in a customer service environment to gain an understanding of department procedures.

Proficient in the utilization of Microsoft Suite of Products (Word, Excel) and the ability to quickly learn how to use other software, as needed.

Familiarity with office equipment, including computers and photocopiers.

Excellent customer service and interpersonal skills necessary to communicate by phone and in-person, follow instructions from a diverse group of attorneys and staff effectively, and provide information with courtesy and tact.

Ability to organize and prioritize numerous tasks and complete them under significant time constraints.

Ability to follow and convey instructions effectively with a high degree of courtesy and tack, including the ability to independently initiate follow-up.

Excellent organizational skills; detail oriented.

Able to work with multiple deadlines while remaining focused on key objectives of the job.

Must be team oriented.

Regularly required to sit at a desk, work on a computer, and use a telephone for extended periods of time; as well as talk and hear.

Occasionally required to move to / from various spaces, kneel, grasp, push, pull, bend over, reach overhead, and / or lift, carry or move items such as files and binders. Some files and / or binders may be up to 50 pounds to waist level.

Perform essential functions under stressful situations and time constraints.

Pay Range and Compensation Package

Honigman provides a generous total compensation package, which includes comprehensive health and well-being benefits, as well as 401k and profit sharing. The anticipated annual pay range for this role is $18.00 to $18.50 hourly (non-exempt). The actual offered pay rate will be determined based on various factors, including qualifications, experience, geographic location, education, external market data, and internal equity considerations.

Benefits and Additional Information

Successful candidates will enjoy an exceptional career opportunity within a welcoming environment. Eligible employees can also take advantage of Honigman’s comprehensive benefits program, highlights of which are below :

• Healthcare, life and disability insurance
• 401K and profit sharing
• Bonus program
• Generous All Purpose Leave (APL) program that increases with tenure
• Well-being programs (e.g., mental health services, medical resources, and more)
• Learning and development programs
• Employee discounts

For more information, click on “Our Benefits” when you visit : https : / / www.honigman.com / careers-business-professionals

Honigman is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, marital status, sexual orientation, disability or any other category prohibited by applicable local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, and termination .