Administrative Assistant / Studio Ops Coordinator (On-Site, Part-Time to Star Job

Job Summary

We are seeking a detail-oriented organizer to manage day-to-day administration and ensure projects are progressing smoothly at our wallpaper design studio. The ideal candidate is proactive, clear, calm, resourceful, tech-savvy (proficient in Google Workspace, with basic skills in Sheets and Excel, and willing to learn a new CRM), and hands-on. Adobe Suite familiarity is a plus. Responsibilities include managing the inbox and calendar, organizing Google Drive and Dropbox, tracking orders and shipments, maintaining spreadsheets, coordinating with vendors and clients, taking inventory, placing orders, and assisting with light studio tasks (e.g., filing, shipping samples). You will also assist the owner with personal tasks. This position requires excellent administrative skills, attention to detail, and strong multitasking abilities.

Schedule : 2-3 on-site days / week.

Requirements

• Maintain organized filing systems and perform data entry tasks accurately and efficiently.
• Utilize QuickBooks for bookkeeping and financial record management.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Support office management functions, ensuring a well-maintained work environment.
• Leverage Microsoft Office and Google Workspace tools for various administrative tasks.
• Provide clerical support as needed, including invoicing and correspondence as required.
• Must be proficient in math, Microsoft Office Suite, and Google Workspace.
• Excellent phone etiquette and customer support skills are required.
• Strong organizational and time-management skills required.
• Personal assistant experience is beneficial.
• Skills in Administrative Assistance and Clerical tasks
• Proficiency with office software and digital tools
• Flexibility and ability to work both on-site and remotely
• Shipping and filing abilities
• Bachelor's degree preferred but not required