Finance Legal Administrative Assistant

Job Description

Job Description

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Finance Legal Administrative Assistant

FLSA Status : Non-Exempt

Department : Finance

Reports To : Office Manager

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Finance Legal Administrative Assistant (LAA) in our Dallas office. The Finance LAA provides support to the lawyers and paralegals in the Finance Practice Group (PG). The ideal candidate will be professional, detail-oriented, and able to manage multiple projects.

ESSENTIAL DUTIES & RESPONSIBILITIES :

Specific duties of this position include, but are not limited to :

• Manage and prioritize incoming workflow to meet all deadlines.
• Assist with document revisions and preparation of sets of documents to be circulated for execution.
• Prepare correspondence, memoranda, and other legal documents from written and oral drafts; draft standard correspondence and other documents.
• Scan, profile, and e-mail client documentation to team members as directed.
• Manage electronic file documentation by saving into appropriate electronic folders.
• Answer telephone calls and forward messages to appropriate staff members as needed.
• Establish and maintain deadlines associated with a file through the appropriate calendaring system.
• Prepare legal and closing documents in both physical and electronic format for deal closings.
• Request conflict of interest checks with Conflicts Coordinator, open files, and maintain all client and general files.
• Conduct periodic review for possible storage of older files and prepares files to be closed.
• Greet clients and visitors; maintain good public relations with clients; observe confidentiality of attorney-client relationship.
• Schedule conference rooms for attorney / client meetings.
• Makes travel arrangements when needed; request checks and submit expense reimbursements when appropriate.

QUALIFICATIONS :

Education :

Experience :

Working Conditions :

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.

If you require a reasonable accommodation to complete the application or interview process, please contact us at BusinessProfessionalRecruiting@jw.com

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.