Administrative Assistant 4, College of Education [R0149271]

Administrative Assistant 4, College Of Education [R0149271]

The University of Nevada, Las Vegas invites applications for Administrative Assistant 4, College of Education [R0149271].

Role Of The Position

The Administrative Assistant IV (AAIV) plays a critical role in supporting the daily operations and strategic initiatives of the Department of Teaching and Learning. This position provides advanced administrative and financial support, acts as a liaison between internal and external stakeholders, and ensures the smooth execution of departmental processes. The AAIV position requires a high level of judgment, leadership, and supervisory responsibility, contributing to the overall efficiency and professionalism of the department. The individual in this role must also possess knowledge of the department's academic programs and work closely with faculty and staff to support the admissions process for both master's and doctoral students. Remote work is permitted after three months of employment : one day per week (not Friday), subject to supervisor approval.

Key Responsibilities

• Provide high-level administrative support to the Department Chair, faculty, staff, and students.
• Serve as the resource person and liaison for the department with internal and external stakeholders.
• Manage departmental budgets including operations, student wages, and travel.
• Monitor financial records and ensure sufficient funds are available to support the department throughout the fiscal year.
• Handle purchasing of materials and supplies, travel expenses, and other administrative financial duties.
• Reconcile p-card transactions and submit spend authorizations.
• Process supplier invoice requests and complete independent contract service agreements.
• Coordinate and support departmental events and meetings.
• Process accounts payable transactions through Workday.
• Assist with faculty and staff recruitment efforts.
• Supervise, train, and evaluate student employees and support personnel.
• Provide mentorship and leadership in daily operations and team coordination.
• Work with faculty and staff to support admissions processes for master's and doctoral students.
• Maintain working knowledge of department programs and assist students, faculty, and prospective applicants with relevant information.
• Compile and summarize information, including announcements, correspondence, and policy documents, using accurate grammar, punctuation, and formatting.
• Develop and maintain effective and efficient recordkeeping systems.
• Ensure confidentiality and security of sensitive information and documentation.

Profile Of The Department / College

As part of a Hispanic-Serving Institution (HSI) and Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), the College of Education is committed to advancing equity, access, and social justice through innovative practice, collaborative engagement, and high-quality service. The Administrative Assistant IV will play a key role in supporting these goals by contributing to an inclusive, respectful, and professional work environment.

The successful candidate will demonstrate a commitment to educational equity, diversity, inclusion, and racial justice in administrative practices and day-to-day interactions with students, faculty, staff, and community partners. UNLV seeks to recruit and retain a racially, ethnically, and linguistically diverse workforce to reflect and serve our broader community. This position supports the college's mission to prepare advocates and leaders who serve diverse populations, enhance well-being, and promote social justice for individuals, families, schools, and communities.

Minimum Qualifications

Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas : providing administrative / program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff, and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above.

Preferred Qualifications

Commitment To Diversity And Campus Values

A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit.

Salary

Grade 29, Step 1, salary $50,153.76. In accordance with Nevada Administrative Code (NAC) 284.170, initial appointments to classified positions typically begin at Step 1 of the assigned grade. A "Step" refers to the specific rate of pay within a grade, as determined by the Division of Human Resources.

Benefits Of Working At UNLV

Perks / Programs

How To Apply

Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veteran's status.

Attach ALL documents in the CV / Resume attachment section when applying.

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position. Education (including High School) and experience must be clearly documented. Your application will NOT be moved forward if your application is incomplete. Materials should be addressed to Dr. Benita Brooks, Search Committee Chair.

This recruitment will close at midnight (Pacific Standard Time) on October 22, 2025.

Applications must be submitted electronically through Workday. Please note that emailed materials will not be accepted.

If you are a veteran or eligible family member, we encourage you to apply. Learn more about resources and support for veterans at UNLV Veterans Services (https : / / www.unlv.edu / jobs / veterans), or reach out to us at vetjobseekers@unlv.edu.

For assistance with the application process, please review instructions on How to Apply. For further assistance contact UNLV Human Resources at (702) 895-3504 or UNLVJobs@unlv.edu.

Profile Of The University

Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV