ShadowMachine Production Controller

Production Controller

ShadowMachine is a leading production company specializing in dynamic and innovative entertainment projects. With a commitment to creative excellence, we ensure financial precision and compliance across all our productions. We are seeking a highly skilled Production Controller to oversee financial operations and production accounting at our Portland Studio. This role is integral to the financial health and efficiency of our productions, requiring a deep understanding of the entertainment industry, production financing, and operational oversight.

Key Responsibilities

• Oversee all financial aspects of production, ensuring accuracy, efficiency, and compliance with industry regulations.
• Review and approve expenditures, including payroll, ACH and wire transfers, corporate credit card transactions, and production-related costs.
• Conduct monthly account reconciliations, maintain trial balances, and oversee cost reporting.
• Prepare and review financial analyses, variance summaries, and incentive submissions to optimize funding and cost efficiency.
• Ensure adherence to GAAP and industry-specific accounting standards.
• Develop and manage production budgets, ensuring accurate allocation of resources and alignment with company standards.
• Prepare cash flow projections, track client funding, and oversee financial reporting for development projects.
• Establish financial controls for new productions, including payroll, insurance, and union compliance.
• Maintain and enforce consistency in chart of accounts, fringe calculations, and overhead allocations across all projects.
• Ensure compliance with SAG-AFTRA union agreements, and other applicable guilds.
• Oversee project setup with unions, ensuring correct classification, documentation, and payroll processing.
• Track and manage payments, layoff notices, dismissal pay, and holiday pay obligations.
• Ensure SAG paperwork accuracy for residuals calculations.
• Collaborate with production teams to ensure accurate tracking of employees and proper administration of benefits.
• Provide high-level oversight of HR functions, ensuring smooth administration of new hires, terminations, and benefits.
• Oversee compliance with federal and state employment regulations, including I-9 verification.
• Ensure proper classification of employees and independent contractors within payroll and benefits structures.
• Collaborate with HR specialists to maintain accurate employment records and benefits administration (health insurance, 401k, etc.).
• Manage production insurance policies, including workers' compensation, general liability, and errors & omissions.
• Conduct insurance audits and ensure timely renewal of policies.
• Facilitate Certificates of Insurance (COIs) as required for productions and vendors.
• Act as a primary financial contact for clients, ensuring clear communication and transparency in financial reporting.
• Publish and present cost reports, ensuring alignment with production milestones and client expectations.
• Manage cash flow to ensure proper funding from clients, tracking receivables and upcoming financial commitments.

Qualifications

What We Offer

If you have a deep understanding of production finance, union regulations, and the entertainment landscape, we invite you to apply and help drive financial excellence at ShadowMachine!