Afterschool Program Coordinator and Middle School Assistant

The Collegiate School seeks a dedicated, dynamic, and experienced After School Program Coordinator and Middle School Assistant to serve within its Lower School. The ideal candidate will possess a strong background in program administration within a school care setting with an ability to organize and plan effective programming. This position requires a growth mindset - a love of brainstorming ideas, collaborating, learning through feedback and always striving for excellence and growth. Additionally, the After School Program Coordinator and Middle School Assistant must possess an enthusiastic commitment to the importance of building and sustaining a diverse, just, inclusive, and equitable academic environment.

General Summary :

Under the general direction of the Head of Middle School and Head of Lower School, the After School Program Coordinator & Middle School Assistant is responsible for supporting the daily supervision, safety, and enrichment of students during Middle School lunch, recess, and Open Street activities, while also directing the After School Program.

This role includes both student-facing responsibilities (direct supervision, engagement, and support) and program management responsibilities (recruiting and supervising after-school staff, coordinating schedules, and maintaining program operations). The Associate works closely with school leadership, Human Resources, and the Business Office to ensure programs are well-run, inclusive, and aligned with the school's priorities.

Essential Duties :

After School Program Responsibilities

• Determine class offerings and develop a master schedule that reflects program priorities and coordinates with the school's master calendar.
• Assign class locations and prepare registration materials, coordinate registration.
• In collaboration with Human Resources, recruit, hire, and onboard all on-campus after-school teachers.
• Supervise and manage after-school program staff,
• Establish and maintain systems of communication among staff, parents, and students.
• Face to face contact with parents on a daily basis.
• Supervise the Extended Day program.
• Evaluate and improve the quality and operations of any off-campus vendors.
• In collaboration with the Business Office, set tuition rates for each class and prepare billing information on a regular schedule.
• In collaboration with the Business Office, determine faculty pay rates and prepare payroll information on a regular schedule.
• Manage student behavior according to school protocols.
• Perform related duties as assigned.

Middle School Responsibilities

Lunch Coverage

Recess Supervision

Open Street Monitor

Other Duties as Assigned

Education and Experience :

Special Requirements :

Must be able to complete a background check

Knowledge, Skills and Abilities :

Ability and willingness to participate fully in a dynamic day school located in New York City;

Excellent communication skills, both orally and in writing.

Ability to always remain responsible for the supervision of students.

Ability to learn new technology and systems commensurate with program requirements.

Demonstrated ability to act as a role model of professionalism.

Ability to model honesty, accountability, understanding, respect, love, and kindness for the students.

Ability to multitask, keep calm under pressure, and treat everyone with respect.

Displays curiosity, a positive attitude, flexibility and a good sense of humor.

Displays high internal standards and a robust work ethic.

Ability to follow all policies and procedures of the school as written in the employee handbook.

Salary Range $55,000 - $70,000

Physical Conditions and Work Contacts :

Regularly required to supervise active students indoors and outdoors.

Work Contact :

Employees are expected to be scheduled for the following shifts (indicate all that apply)

Weekends

Nights

Holidays

Stand-by / On-call

Emergency on-call

Weather-related emergency on-call

This position is subject to :

Safety Sensitive Random Drug & Alcohol Testing Requirements

DOT Drug & Alcohol Testing Requirements

Environmental Conditions : School environment

Is the majority of time (50% +) for this job spent outside? Yes x No

Extreme Temperatures

Extreme Brightness

Chemicals / Hazardous Waste

Gases / Gas Leaks

Radiant Energy

Extreme Temperatures (non-weather)

Blood-borne Pathogens

Acidic or Harsh Substances

Electrical Hazards

Explosives

Extreme Darkness

Infectious Bacteria

Fumes / Airborne Particles

Fuels

Allergens

Other :

Please indicate if this job requires the regular use of or subject to any of the following :

Vibration

Ladder / Step Stool

Traffic / Roadways

Driving Light Equipment

Driving Heavy Equipment

Driving a School Vehicle

Moving Mechanical Parts

Confined Space(s)

High or Precarious Place

Firearms / Controlled Equipment

Other :

How much noise is typical for the work environment of this job?

Quiet conditions (i.e. - library, private office)

x Moderate noise (i.e. - business office w / light traffic)

Loud noise (i.e. - heavy equipment)

Very loud noise (i.e. - jack hammer)

Physical requirements of this position : (check only one box)

Sedentary work . Ability to lift up to 10 lbs. occasionally and / or negligible amount of weight frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

x Light work . Ability to lift up to 20 lbs. occasionally and / or up to 10 lbs. frequently and / or a negligible amount of force constantly to move objects. If the use of arm and / or leg controls requires the ability to lift or move more than 20 lbs. for sedentary work and the worker sits most of the time, the job is rated for light work

Medium work . Ability to lift up to 50 lbs. occasionally and / or up to 30 lbs. frequently and / or up to 10 lbs. constantly to move objects.

Heavy work . Ability to lift up to 100 lbs. occasionally and / or up to 50 lbs. frequently and / or up to 20 lbs. constantly to move objects.

Very heavy work . Ability to lift in excess of 100 lbs. occasionally and / or in excess of 50 lbs. frequently and / or in excess of 20 lbs. constantly to move objects.