Administrative Assistant (Chicago)

A leading property management firm located in the Greater Chicago area is seeking an Administrative Assistant to join their team in a temp to hire capacity! The Administrative Assistant will support the Property Management Team and be the liaison for all tenants, vendors, and contractors for the entire property. This is a wonderful opportunity for a motivated, highly organized, and personable individual. This position offers a salary of $50-55k and a comprehensive benefits package including but not limited to medical and dental insurance as well as generous PTO.

Responsibilities of the Administrative Assistant :

• Provide direct support to the Property Management Team
• Track insurance certificates and update on a regular basis in company system
• File and maintain organized system for documents and paperwork
• Monitor status of postage meter and refills and order supplies when necessary
• Oversee maintenance of building including tracking work orders and following up with tenants and workers
• Ensure compliance level of audits and record in annual logs
• Assist with budget preparation for the entire property
• Handle, code, and record all invoices including both accounts payable and receivable
• Obtain all W-9 forms from vendors and manage contracts for all tenants and contractors
• Provide excellent customer service to all tenants of the building
• Review and update tenant handbook as necessary

Requirements of the Administrative Assistant :

B - 1