Administrative Assistant

Job Title : Administrative Assistant

Duration : 6 Months (Potential extension)

Location : Lake County, IL, 60045 ( Onsite 3 days a week)

Job Description :

Responsible for all administrative functions of the department : calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting / event planning, creating, or modifying business documents, preparing presentations from source materials, handling Teams, Zoom and Telepresence setups, acting as a liaison for remote access issues and work collaboratively with other admins in the department.

Core Responsibilities Include :

• Provides general administrative support. May provide back up support to higher-level management as needed.
• Effectively monitors manager and team calendars, proactively solves conflicts
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Interacts with high-level executives and handles confidential or business-sensitive information.
• May include some support for tracking budget expenditures.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site
• Coordinates new employee office set-ups and onboarding.
• May train / coordinate work for new administrative assistants.
• Operates with general instruction and some supervision
• Safeguard's client's confidential information

Leadership and Interpersonal Skills :

Technical Skills, Knowledge and Training :

Requirements