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Construction and Facilities Manager

Construction and Facilities Manager

OssurNashville, TN, US
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Construction & Facilities Manager

The Construction & Facilities Manager is responsible for the overall planning, execution, and management of construction projects, facility operations, and maintenance across ForMotion's US locations. This role oversees pre-construction planning, project execution, equipment and logistics coordination, and ensures compliance with regulatory and company standards. The manager leads cross-functional teams, manages budgets, and drives operational excellence to support organizational growth and efficiency.

Key Responsibilities

Pre-Construction Planning & Design

  • Manage creation of test-fits and layouts in collaboration with Operations, ensuring alignment with lease, build-out scope, and pricing.
  • Participate in lease negotiations with Real Estate to ensure construction compliance and cost alignment.
  • Identify and engage architects, define project scope, permitting requirements, and timelines.
  • Review construction drawings and provide technical recommendations; lead value engineering exercises to meet capital expenditure targets.

Budget Management & Approval

  • Develop and manage comprehensive project and major facilities repair budgets across multiple phases.
  • Obtain leadership approval for all project budgets and modifications; monitor costs and implement cost control measures.
  • Manage budget and control expenses for facility operations and improvements.

    • Contractor Management & Procurement

  • Define qualified General Contractors, prepare bid packages, oversee competitive bidding, and award contracts.
  • Negotiate contracts with vendors and maintain vendor relationships.
  • Provide construction oversight and guidance to site operations teams; manage contract negotiations with Legal support.

    • Regulatory Compliance & Permitting

  • Monitor permit application process, approvals, and acquisition with contractors and landlords.
  • Ensure all lease-required items and approvals are secured prior to construction; obtain occupancy permits and certificates of occupancy.
  • Maintain compliance with all procedures, policies, and regulations; respond to regulatory issues and inspection findings.

    • Project Execution & Oversight

  • Manage comprehensive construction phase activities and deliverables; develop project schedules and monitor progress.
  • Address project concerns and follow up on outstanding issues throughout construction.
  • Ensure projects meet specifications, budgets, and timelines.

    • Equipment & Logistics Coordination

  • Oversee procurement, ordering, and tracking of equipment and furniture; coordinate field support for assembly.
  • Coordinate internal department schedules (IT, Operations, Marketing) for on-site activities.
  • Determine needs for equipment leases, purchases, and services.

    • Facility Operations & Maintenance

  • Responsible for overall operation and maintenance of buildings, equipment, and grounds.
  • Oversee management of materials, shipping / receiving, and facility renovations.
  • Ensure fixed assets are preserved and initiate recommendations for new equipment and improvements.
  • Maintain location leasing agreements and coordinate facility renovations.

    • Project Completion & Quality Assurance

  • Conduct walkthroughs with contractors and operations prior to opening; manage project close-out procedures.
  • Collect and organize documentation for tenant allowance processing and work with Real Estate and Legal for landlord payment submission.

    • Specialized Services & Vendor Management

  • Hire and manage signage vendors for permit acquisition, marketing approval, and installation.
  • May be responsible for facilities' security and act as liaison to leasing / property management organizations.

    • Cross-Functional Collaboration & Leadership

  • Work closely with Real Estate, Operations, and other internal stakeholders to ensure seamless project delivery.
  • Plan facilities' organizational structure to accommodate growth and change in priorities.
  • Hire, train, develop, and appraise staff; take corrective action as necessary in accordance with company policy.
  • Advise subordinate managers on labor issues, safety, security, employee relations, scheduling, training, and grievances.

    • Reporting & Continuous Improvement

  • Provide regular reporting and updates to senior leadership.
  • Introduce best practices, lessons learned, and continuous process improvements.
  • Keep up-to-date on information and technology affecting functional areas to increase innovation and ensure compliance.

    • Qualifications

  • Bachelor's degree (B.A.) from a four-year college or university; or equivalent combination of education and experience.
  • Minimum eight years related experience and / or training in construction, facilities management, or operations.
  • Strong critical thinking, analytical, and presentation skills.
  • Extensive computer knowledge in MS products; proficiency in project management and scheduling tools.
  • Ability to read, analyze, and interpret technical procedures, governmental regulations, and business documents.
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