Assistant Supervisor of the Accounts Payable Expense Unit

Job Description

• IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF MANAGEMENT AUDITOR TRAINEE, OR CURRENTLY REACHABLE ON THE LIST FOR MANAGEMENT AUDITOR TRAINEE, OR BE ELIGIBLE UNDER THE 55A PROGRAM.
• The New York City Department of Transportation (DOT) strive to provide a safe, efficient, and environmentally responsible movement of people and goods in the City of New York and to maintain and enhance the transportation infrastructure crucial to the economic vitality and quality of life of our primary customers, City residents. (DOT) oversees one of the most complex urban transportation networks in the world. DOTs staff manages an annual operating budget of over 1.5 billion dollars, along with 6,300 miles of streets and highways, over 12,000 miles of sidewalk, and nearly 800 bridges and tunnels. DOTs staff also installs and maintains over one million street signs, 13,250 signalized intersections, over 315,000 streetlights, and over 350 million linear feet of markings. In support of these efforts, the Fiscal Affairs unit within DOT is responsible for all capital & expense payables, revenue collection and internal fiscal support. The Fiscal Affairs Unit is seeking an Assistant Supervisor of the Accounts Payable Expense Unit (AP Expense). Under the direct supervision of the Supervisor of the AP Expense Unit, the Assistant Supervisor will help to guide the unit through the daily activities of Accounts Payable. The selected candidate will assist in mentoring the team of Accounts Payable, attend regular staff meetings, perform ad hoc projects when needed and train the Department of Transportation Fiscal officers. The Accounts Payable unit is responsible for reviewing, auditing, monitoring payments for errors and either approving them or returning the payment package to the preparer for necessary corrections and resubmission. Process vendor invoices for goods and services provided to the agency utilizing the Financial Management System (FMS3) on a timely basis and in accordance with agencys policies and procedures. Approves payment vouchers and implements payment voucher modifications in FMS3. Pre-audit voucher payments packages, ensuring that they contain all necessary documents and complete supporting documentation related to accruals. Review requirement contracts and contract specifications before approving payments to ensure conformity to the agencys requirements and Federal / State / City mandates. MANAGEMENT AUDITOR TRAINEE - 40501

Minimum Qualifications

A baccalaureate degree from an accredited college or university including or supplemented by 24 credits in accounting, including one course each in advanced accounting, auditing, and cost accounting.

Preferred Skills

Candidates interested in this very exciting and challenging position, must possess exceptional managerial skills having experience in a fast paced, large, complex organization. The candidate should demonstrate prior progressive management experience in finance - accounting field have excellent writing and analytical skills, and the ability to manage multiple priorities and the ability to develop collaborative working relationships.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.