Creative Coordinator - Mattel TV Job at Mattel, Inc. in El Segundo

Overview

The Opportunity : This position provides administrative support to two executives at Mattel Television Studios, while providing support to the broader department. The Creative Coordinator will be responsible for fielding and rolling phone calls, schedule and calendar management, setting internal and external meetings, preparing and submitting expense reports, and corresponding with business and industry partners along with typical development duties including but not limited to organizing writers lists, keeping and tracking director and talent grids, generating pitch decks and supporting the needs of the creative team.

What Your Impact Will Be

• Manage all administrative tasks for two Creative Executives and Mattel TV Studios Live Action department including heavy phone calls, calendars, expenses, and travel arrangements.
• Able to understand and carry out oral and written instructions, and effectively prioritize and handle multiple tasks and competing demands with a solid working knowledge of correct grammar, punctuation, and spelling.
• Exceptional interpersonal and communication skills to effectively interface with staff, executives, departments and business partners in a collaborative, patient and tactful manner.
• Adeptly handle multiple schedules, including coordinating internally and externally travel arrangements and meetings.
• Accurately set and track appointments, pitches, and screenings for team of executives.
• Accurately prepare and handle financial data, including business and personal expense reimbursements, accounting and reconciliation.
• Act as an administrative liaison to other Mattel Studios departments, including BA / Legal, Production, Post Production, and Marketing.
• Create internal processes and systems for tracking incoming submissions, pitches, materials, and all other project related documents.
• Collaborate with creative executives to develop projects from ideation, production, and post. Help with creative notes.
• Evaluate and track submissions, read drafts of projects in development, manage delivery of incoming scripts and cuts, and track shooting schedules.
• Read scripts and provide coverage.
• Create talent lists for Mattel Development.
• Track the status of writers and directors as well as new content and greenlights across all platforms and external studios.
• Build and maintain relationships with writers, directors, reps, and external creative executives.
• Demonstrate appropriate preparation and follow through by anticipating needs of executives and timely responding to correspondence or follow up tasks from or on behalf of executives.
• Demonstrate high level of professionalism, discretion, and confidentiality to handle sensitive information.
• Able to easily handle a large volume of calls and emails with a pleasant and professional phone demeanor and service-oriented mentality.
• Reliable performance and prompt execution of multiple tasks.
• Assist other Assistants as needed and handle other responsibilities as may be assigned by executives.
• Regular and timely in-person attendance to physical workplace.

What We’re Looking For

Pursuant to the Los Angeles Fair Chance Ordinance and the California Fair Chance Act, qualified applicants with arrest or conviction records will be considered for employment.

How We Work

We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors.

Mattel is an Equal Opportunity Employer. We welcome all job seekers, and all applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, sexual orientation, veteran status, disability status, and / or any other basis protected by applicable federal, state or local law.

Videos to watch : The Culture at Mattel; Corporate Philanthropy.

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