Administrative Assistant - Headworks International, Inc.

Position Summary

Are you interested in joining a team dedicated to solving the world’s critical water shortages? Are you highly organized, detail‑oriented, and ready to support a busy, dynamic office environment? Consider applying with Headworks International, Inc. , a global leader in wastewater treatment technologies.

This position will provide essential administrative support to top‑level management and the Sales department, ensuring smooth day‑to‑day operations. The role includes coordinating executive schedules, assisting with document discovery, maintaining CRM data, and performing a variety of office administrative functions.

Essential Functions

• Coordinate and manage calendars for executive leadership, including scheduling meetings, conference calls, and travel arrangements
• Assist the Sales department with document searches and CRM database maintenance
• Gather, organize, and distribute materials, technical documents, and company literature as needed
• Track and follow up on departmental action items
• Support office operations by managing incoming calls, visitors, mail, and office supply inventory
• Prepare meeting agendas, take notes, and distribute minutes to relevant stakeholders
• Assist with formatting, proofreading, and compiling reports or presentations
• Liaise with internal departments and external representatives to facilitate communication and workflow
• Maintain accurate and up‑to‑date records in both digital and physical filing systems

Requirements

Education & Experience

Benefits

Headworks International, Inc. is an Equal Opportunity Employer. Our jobs offer the opportunity to be part of a team delivering award‑winning, innovative technologies to clean the world’s most precious resource – water.

We offer :