Administrative Assistant

Administrative Assistant

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. This key team member greets office visitors, answers and transfers incoming calls, and coordinates client scheduling. The Administrative Assistant provides support by handling the day-to-day office administrative tasks, ensuring firm operations are organized and running smoothly. This is a 100% on-site position located in Houston, TX. This position is based at the front desk and serves as the first point of contact for clients and visitors. It is a full-time, in-person role that requires strong organizational skills, professionalism, and the ability to manage a variety of administrative and office management tasks.

This position is being offered on a temp-to-hire basis, with the intention of extending a full-time offer following a 90-day evaluation period. The decision to transition to full-time employment will be based on performance, demonstrated commitment, and alignment with our organizational values and expectations.

Temp-to-Hire Rate : $22$26 / hour

Direct Hire Salary : $55,000$65,000, plus 1015% discretionary performance bonus

Hours : Monday Friday, 8 : 00 a.m. 5 : 00 p.m.

Key Responsibilities

• Manage client scheduling and calendar coordination.
• Answer and transfer incoming calls to the main line.
• Greet clients and visitors, offer a beverage upon arrival, and validate parking upon departure.
• Maintain a clean, organized, and client-ready office and conference rooms.
• Order office supplies, maintain inventory, and coordinate with vendors.
• Liaise with building property management for maintenance or facility needs.
• Process and distribute incoming and outgoing mail daily.
• Assist with technology setup for new hires and office equipment as needed.
• Plan and coordinate internal events, including quarterly staff meetings, holiday parties, and retreats.
• Perform other administrative and office management tasks as needed.

HR / Onboarding

Finance Support

Systems & Process Management

Personal Assistant Support (as needed)

Qualifications