Operations Assistant

Operations Assistant

The Operations Assistant plays a vital role in ensuring the day-to-day functions of Alabama Aerospace & Aviation High School run smoothly, professionally, and in alignment with our core values of Scholarship, Optimism, Accountability, and Respect (SOAR). As the first point of contact for families, guests, and community partners, the Operations Assistant embodies the welcoming spirit and high expectations of our school. In addition to managing front office operations, this individual supports student recruitment, enrollment, and a variety of schoolwide logistics and special projects. The ideal candidate is detail-oriented, responsive, adaptable, and committed to the mission of supporting every champion's success.

Key Responsibilities

Front Office Management

• Serve as the school's primary receptionist, ensuring all guests, families, and staff are greeted warmly and managed professionally.
• Monitor front desk operations, including school access protocols, visitor check-in procedures, and front lobby presentation.
• Answer and direct incoming phone calls; relay messages and respond to inquiries with accuracy and care.
• Oversee mail distribution, courier services, and the preparation of banking deposits, maintaining confidentiality and precision.
• Update student attendance and contact information in PowerSchool; support records compliance as needed.
• Maintain the schoolwide calendar and coordinate updates to communication systems and shared platforms.

Recruitment & Enrollment Support

Operational & Event Support

Other Duties as Assigned

Qualifications

Required

Preferred

Physical & Professional Requirements