Program Coordinator

Job Description

Job Description

The Program Coordinator (Catering) oversees the colleges catering program, managing the full event booking process through coordination with internal departments and external clients, and the preparation of event orders. Responsibilities also include supervising and assisting with catering setups, monitoring accounts receivable, and providing direction and support to catering assistants. This position will be working 100% in-person.

Essential Functions

30% - Manages auxiliary services related event bookings which includes catering services, by communicating with internal teams and external clients through email, phone, and in-person interactions; prepares and distributes banquet event orders (BEOs); assists program manager with ensuring proper workflow, documentation, approvals, signatures, and invoicing for Facility Use Agreements and Co-Sponsorship contracts for tracking

and monitoring.

30% - Provides assistance with the oversight and setup, service, and breakdown of catering events.

20% - Generates and distributes invoices; tracks and manages accounts receivable to ensure timely payments.

10% - Schedules and manages auxiliary services and / or catering staff for events.

10% - Assists with event room set-ups and fleet vehicle reservations, as needed; performs other duties as assigned.

Minimum Qualifications

Bachelor's Degree and one year experience

Associate's degree and three years' experience

High School Degree and Five years experience Desired Qualifications

A. Two (2) or more years of experience in catering, hospitality, food service or event planning

B. Knowledge of health and safety guidelines related to catered events

C. Strong written communication skills and exceptional customer service (application materials will be reviewed)

D. Effective use of Microsoft Office (Word, Excel, Publisher) and catering or event booking software.