Operations & Scheduling Coordinator

Job Description

Job Description

Salary : $45,094 / year

FLIPANY is disrupting the way health and wellness support is offered to communities that have been historically ignored. We serve nutritious food, encourage healthy eating and get people to move.Whether we are working with partners to connect families to food, teaching kids to dice veggies or kick a ball, or designing customized health and wellness programs, FLIPANY takes an active, hands-on approach. We incorporate life skills into all of our programs to increase the emotional wellbeing and resilience of the kids and families.We push beyond boundaries and explore every opportunity to offer creative health and wellness initiatives that inspire people to transform their lives forever.

Position Overview :

The Public Health Department executes community-based nutrition education, physical education, school gardening education for youth and teachers, and nutrition education and related meal provisions for senior citizens. The primary role of the Operations and Scheduling Coordinator is to support the Public Health Department by managing the scheduling and class operations of nutrition and fitness instructors (wellness instructors).Successful assignment of qualified, consultant-based instructors is essential to the continued operation of FLIPANYs Public Health Department.

Employment Classification : Exempt / Salaried Position

Schedule : 9 : 30 am to 6 : 00 pm

Scheduling and Class Operations (Primary role)

• Assign all (new hired and previously hired) instructors to relevant FLIPANY courses by aligning instructor area of expertise and geographic alignment (Miami-Dade, Broward, and Palm Beach County)
• Update the internal database (Kickserv) to show all instructor assignments and document changes (ie tardiness, substitute, etc.) to ensure that instructors are paid appropriately
• Verify accuracy of instructor hour logs prior to each pay period
• Update the internal database (Kickserv) to show funding sources for all instructor obligations to ensure that all payments are connected to the appropriate funder.
• Understand the diverse and dynamic programs operated by FLIPANY to accurately identify suitable candidates for continued wellness course placement
• Assist instructors with on-site problems in real time (related to purchasing food and / or materials for class; inconsistencies occurring at the course location, number of children in class, etc.).
• Receive phone calls from instructors and / or Program Managers regarding instructor absences, tardiness, and other related issues; troubleshoot issues, identify

replacement or reschedule options, and document all changes on internal database (Kickserv)

Preparing Instructors and Classes :

Organizing the supply room and supplies (cooking, nutrition education, physical activity, and gardening equipment);

Preparing contracted instructor

equipment by maintaining inventory of office equipment rooms, managing the online app of equipment requests, scheduling pickup appointments with contracted instructors, preparing equipment 24 hours prior to pickup, and logging all equipment checkouts.

Monitoring shopping lists for accuracy;

Oversee the check-out and return of company vehicles, update the vehicle calendar, coordinate schedules of vehicles (approvals of requests via Teams Approval app), and work with Manager on solutions for schedule conflicts.

General Office Support Duties :

Requirements and Qualifications :

logistics, and tracking assignments

Physical Requirements :

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of telephone and personal contact as normally defined by the ability to see, read, talk, sit, stand, hear, use hands to fingers, handle, feel or operate objects, and read and write English. Physical capability to effectively use and operate

various items of office equipment, such as but not limited to a personal computer, calculator, copier, and fax machines.

Work is predominantly indoors within a usually quiet to moderately noisy environment. A considerable

amount of time is spent working / sitting in front of a computer. While performing some essential functions of this position, the employee must be able to lift, carry, and / or push articles weighing up to 50 lbs.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The above job description describes the general nature and level of work to be performed; it is not meant to be an exhaustive list of all responsibilities, duties, and skills required for the position. FLIPANY reserves the right to modify, interpret, or apply this job description in any way the company desires. This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise. The employee relationship remains at-will. The aforementioned job requirements are subject to change to reasonably accommodate qualified individuals with disabilities.

FLIPANY is a Drug Free Workplace and Equal Opportunity Employer