PT Accounts Payable Specialist

Accounts Payable Specialist (Part-Time)

The City of Murphy redefines the local government experience for its employees, citizens, and businesses; disrupting the perception of what municipal government is. We do this under the banner of being "One City, One Team" of public servants committed to exceptional service delivery by honoring our core values of being COOL.

Respectful by providing considerate and thoughtful service to a diverse City with the goal of maintaining an inclusive atmosphere that fosters collaboration and innovation.

Professional by being knowledgeable, competent, and efficient in service to all with the goal of maintaining high standards of behavior and work ethic while elevating each other as a Murphy team in efforts to deliver high-quality outcomes.

Trustworthy by delivering service in an open, honest, and timely manner with the goal of fostering trust in all our relationships by maintaining integrity and high levels of accountability.

Friendly by committing to a harmonious, engaging, and positive work environment with the goal of providing exceptional service to our internal and external customers.

Are you a COOL individual looking for a COOL place to work? This might be the place for you and the COOLest job you've ever had!

The City of Murphy Finance Department seeks to add an Accounts Payable Specialist (Part-Time) to its dynamic team! As our Accounts Payable Specialist, under general direction, you will provide administrative and clerical support to the Finance Department in areas of accounts payable, cash disbursements, check processing, records management, and other related functions.

Pay Plan Range : Min $22.11 / hour to Mid $26.53 / hour to Max $30.95 / hour. For application support, or to check the status of your application, contact Human Resources by emailing hr@murphytx.org.

Posting Closure Notice : The City of Murphy may modify, withdraw, or close any job posting at any time without prior notice. This includes removing a position from consideration once a sufficient number of qualified applicants have been received or if business needs change. We encourage interested candidates to apply as early as possible to ensure consideration.

Examples of Duties :

• Performs accounts payable functions, to include new vendor setups, monitoring accounts payable email, distribution of all invoices to appropriate departments, verifying incoming accounts payable documents (invoices, reimbursement requests, expense reports, payment requests, etc.) for accuracy, entering and processing payables, and creating and auditing accounts payable report for the weekly check run. Receives open purchase orders and processes invoices for payment and other non-purchase order payables for the City Departments using finance software.
• Acts as a liaison between departments and vendors, including communicating frequently and courteously with City departments and vendors both verbally and in writing regarding accounts payable matters related to invoices and procurement card receipts and sale tax exemption form requests
• Coordinates with departmental contacts to resolve incomplete invoices with unmatched purchase orders or incomplete receiving records to ensure timely processing. Investigates and resolves discrepancies to include but not limited to closing or Voiding purchase orders.
• Maintain aging report and contact with vendors regarding payments, refunds, credits and all pending activity.
• Responsible for all accounts payable documentation to include scanning into electronic document file system; filing all payment documentation into vendor files weekly; monitor timely document process flow and timely purchase receiving / invoice submission by departmental administrators. Verify proper coding and authorized signature of all check requests, expense reports, and purchase orders prior to data entry to assure accuracy.
• Work with staff to audit procurement card transactions and verify appropriate documentation has been provided for each transaction; and work with team members to track and maintain the incomplete transactions in efforts of reporting missing receipts and documentation to the departments and upper management.
• Administer the year-end processing of 1099's including the mailing to recipients.
• Assists with year end audit selections and all related audit support.
• Performs general administrative and clerical routine and repetitive duties to include data entry, mathematical computations, typing, filing, sorting, research, and scanning documents into Laserfiche
• Responsible for the Finance Department Record Retention; maintains vendor files and annually prepares files to be disposed of by following guidelines set forth by City Ordinances.
• Responsible for Postage machine updates as required by USPS such as changes in postal rates.
• Orders all supplies and maintenance requests for the department.

Typical Qualifications :

Preferred Qualifications :

Special Requirements :