Site Operations & Front Desk Coordinator Contractor

Site Operations Coordinator

This is a 1099 contract opportunity with no benefits. The Site Operations Coordinator will provide administrative, general, and technical labor support for facilities, EHS, security, and warehouse functions. This position will also be required to perform front desk reception duties as needed, up to five days a week.

Essential Functions and Responsibilities :

• Provide front desk reception coverage for normal business hours including opening and closing duties. As needed.
• Interface daily with site security officers to coordinate site activities and information.
• Greet all clients, vendors, reps, candidates, etc., with a high level of professionalism and service.
• Preregister and check in visitors using iLobby system.
• Issue and control site access badges as needed using Brivo system.
• Assist with daily mail dissemination, both incoming and outgoing.
• Serve as the main point of contact for facility-related vendors.
• Serve as the main point of contact for property management work tickets and coordination of landlord-sponsored site work.
• Coordinate the company-owned building equipment maintenance schedule for facilities.
• Maintain EHS compliance calendar activities and schedule EHS support activities.
• Schedule departmental meetings and activities as needed.
• Assist in coordination of site events and catering.
• Oversee the upkeep of the front lobby and reception area.
• Maintain the Site Operations department SharePoint page.
• Assist in maintaining emergency management notification software using Alert Media software.
• Assist in assigning employee seating using Office Space software.
• Order, receive, and stock office supply inventory.
• Order shipping & receiving supplies.
• Organize and maintain storage and warehouse spaces throughout the campus.
• Support laboratory and site safety programs as needed.

Additional Functions and Responsibilities :

Education, Experience, Knowledge, Skills and Abilities :

Technical Knowledge Required :

Internal and External Relationships :

Effort Required / Environmental Conditions :

Important Notice : Protecting Your Information Medvacon Talent Acquisition only conducts initial video interviews via Microsoft Teams or Zoom. All communication will come from an email address ending in @medvacon.com. If you receive a message that seems suspicious or is not from our official domain, please report it immediately to jobs@medvacon.com.