Executive Administrative Assistant
Resource Property ManagementSeminole, FL, USjob_description.job_card.variable_hours_ago
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job_description.job_card.job_descriptionScreen all calls and assist callers when possible Schedule appointments and maintain calendars for the Executives Assist with planning or research for special events , seminars, special projects Communicate to executive team on status of prospective clients and renegotiated management agreements for existing clients Prepare marketing correspondence, proposals, and management agreements for prospective or new clients Prepare meeting materials for presentations to prospective clients Set up conference room with refreshments and computer access for meetings Coordinate, compile and distribute After Hours On-Call Roster on an ongoing basis Monitor emails to info@resourcepropertymgmt.com and forward to the appropriate party Inform owners of building maintenance issues, schedule maintenance & repairs Monitor and replenish office supplies, RPM branded printing materials, conference room refreshments and any other ongoing needs for the operation of the office Purchasing for both corporate office and associations utilizing corporate credit card Create and track Check Requests to ensure RPM is reimbursed timely Audit meeting minute check requests for board or membership meetings ensuring consistency and accuracy Review, calculate and communicate changes to the monthly management fees Supervise Seminole receptionist Other duties that may be assigned during employment Education and Work Experience Requirements : 3+ years of senior level executive administrative assistant experience High school diploma or GED Florida CAM license Florida driver’s license Physical Demands / Requirements : Ability to safely & successfully perform the essential job functions consistent with RPM procedures, handbooks, training, and safety manuals Ability to maintain regular, punctual attendance consistent with RPM policies Must be able to lift and carry up to 20 pounds Must be able to speak clearly and hear Frequently required to stand, walk, sit, reach with hands / arms and type correspondence Occasionally required to stoop, crouch, or kneel Skills : Strong communication and interpersonal skills Effective problem-solving and decision-making abilities Excellent leadership and team management skills Attention to detail and accuracy Conflict resolution and negotiation skills Computer proficiency, including HR software and systems Abilities : Ability to maintain confidentiality and handle sensitive information Ability to multitask and prioritize tasks effectively Ability to adapt to changing company trends and practices Ability to build & maintain positive relationships with co-workers and clients Ability to think strategically and contribute to overall organizational goals Powered by JazzHR
Core Values :
- Adherence to the core values of Resource Property Management; honesty, integrity, respect, and courtesy are the cornerstones by which our company functions.
We value our employees and seek to provide a healthy work-life balance to help ensure that RPM provides professional, efficient management services to our clients. Essential Duties-Administrative :
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Executive Administrative Assistant • Seminole, FL, US
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