Clerical Assistant - Part Time

This position provides clerical and administrative support to the Clerk / Treasurer's Office.

Schedule : TBD - 20 hours per week, occasional nights and weekends required

Starting hourly rate : $20.3139

Initial interviews : TBD

Start date : TBD

Explore the City's benefits here : City of Waukesha Benefit Guide

Examples Of Essential Duties :

Essential Job Functions The job functions listed herein are neither exclusive nor exhaustive, but are intended to be illustrative of the types of tasks the employee will most likely be expected to perform on a regular basis. The employee may be asked to perform different or additional tasks than the ones listed here, as the needs of the employer and / or the requirements of the position change.

1. Provides courteous and efficient customer service and presents a positive image for the department and the City. Point person for walk-in traffic.

2. Provides clerical, record keeping and mail processing functions; answers telephones and routes calls.

3. Conducts research on customer inquiries and complaints; responds as appropriate and / or directs to responsible department, supervisor or other individual. Utilizes good judgment with customer encounters and respects confidentiality.

4. Processes a wide variety of permit applications (e.g., street closing, parade, public event, sidewalk cafe, extension of premise, sidewalk vendor, etc.) while ensuring that all City ordinances are followed.

5. Acts as web liaison for department; may create and maintain webpages.

6. Utilizes License Manager to process Operator's Licenses.

7. Issues dog and cat licenses.

8. Assists with voter registration and election administration duties, including absentee requests, nursing home ballot preparation and central count processing; performs statewide voter database entry and maintenance, including voter matches, felon matches and death matches, generates ping letters, merges and deletes records; records votes; generates voter lists and / or statistics for campaign parties or candidates.

9. Receipts customer payments for taxes, invoices, licenses and permits and health insurance premiums. Balances tax collection cash drawer and assists with tax mail batches entry at tax time.

10. Handles Cigarette and Alcohol reporting to State Department of Revenue and liquor distributors.

11. Processes claims and disallowance of claims.

12. Maintains calendars and schedules appointments.

13. Maintains city documents, directories and files, scans, stores, retrieves and maintains electronic documents. Assists with public record requests.

14. Performs office management tasks; orders and maintains office supplies inventory; maintains or arranges service for office equipment; maintains an orderly and clean public reception area.

15. Prepares and publishes notices.

16. Assists with Code Book updates of Ordinances and Resolutions

17.Provide Notary services.

Knowledge of

• Department policies and procedures.
• City ordinances and other regulations pertaining to job functions, including City licensing requirements, liquor and tobacco laws, and election procedures.
• Business English, including grammar, punctuation, format and tone.
• General office procedures and the use of standard office equipment and relevant software programs.
• The State Wide Voter System (SVRS) software and procedures.

Ability to

Skill in

Necessary Special Requirements

Statewide Voter Registration System Certification; Notary License; ability to pass a criminal and financial background check.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The City of Waukesha is an Equal Opportunity Employer

It is not typical for someone to be hired at or near the top of the salary range. The specific compensation offered to a candidate is reviewed and based off a variety of factors including skills, qualifications, experience, certifications, and internal equity.

Internal City applicants : please review HR Policy F2 Salary Plan and Administration regarding promotions / transfers.