Executive Assistant to Executive OfficerMaricopa County, Arizona • Phoenix, AZ, US
Executive Assistant to Executive Officer
Maricopa County, Arizona • Phoenix, AZ, US
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job_description.job_card.job_descriptionAssociate's degree or Bachelor's degree in Business or Public Administration, or related field. Experience with a paramilitary style chain of command. Experience supporting executive-level command. Leads special projects. Conducts research, and compiles information for reports. Manages Executive Officer's schedule, makes appointments, and assembles necessary background material. Prioritizes matters requiring the Executive Officer's attention. Establishes and maintains effective working relationships with MCSO command staff, County government officials, private agencies, and the general public. Relays instructions and information to department managers and ensures follow-up. Reviews incoming correspondence to determine significance and distribution, handles responses using critical thinking and independent judgment. Coordinates meetings, events, and travel arrangements. Maintains confidential records. Answers inquiries regarding interpretation of policies and procedures and responds to sensitive requests for information that may be confidential. Attends meetings and community events. Directs the workflow and / or supervises support staff as assigned. Performs other duties as assigned. Work occurs primarily indoors in an office environment. Responsibilities require accuracy, handling confidential information with discretion, time management skills, ability to work as a member of a team and independently. Position requires integrity, dependability, initiative, and ability to work evenings or non-routine schedules on occasion. Indoors Conditions frequently include bright lighting Conditions may rarely include outdoors, temperatures above 90 degrees, high noise level Sitting, standing, walking Driving a vehicle Speaking, hearing, seeing, reading Bending / kneeling, reaching, twisting, crouching Precise dexterity Lifting floor to waist ten (10) pounds Lifting waist to shoulder ten (10) pounds Lifting shoulder to overhead ten (10) pounds Carrying a weight of ten (10) pounds for a distance of 50 feet Pushing / pulling a weight of ten (10) pounds for a distance of 100 feet Handling multiple or complicated tasks, frequently changing tasks, or unscheduled tasks Interruptions Time pressures High volume of work Accuracy Decision making Concentration / vigilance Teamwork Conditions frequently include working in close proximity with others, public contact Conditions may rarely include emergencies, traumatic subject matter, dangerous environment Knowledge of the organization's function and services. Principles and practices of management, administration, budget, personnel, strategic planning, public affairs, communication, and information technologies. Intermediate to advanced level - Microsoft 365 and Office applications Working under pressure with multiple deadlines. Supervising and directing the workflow of others. Identifying, evaluating, and recommending solutions to complex problems Interact ethically and professionally with all levels of personnel, law enforcement and governmental agencies, and the public. Communicate successfully in verbal and written formats as appropriate for the audience. Exercise sound judgment with critical decisions and devise solutions to administrative problems. Maintain composure and de-escalate conflict. Handle sensitive law enforcement information with confidentiality. Only the most qualified candidates will be considered Consideration will only be given to candidates who submit online applications Candidates will be contacted primarily through email and their Workday online application profile Must pass a pre-employment background and / or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive
Executive Assistant To Executive Officer
The Executive Assistant to Executive Officer provides highly responsible and sensitive administrative support to the executive command staff of the Maricopa County Sheriff's Office. Assignments require independent judgment and involve high-level interactions with executive management.
Position Qualifications :
- High School Diploma or GED
- Five (5) years of administrative experience with two (2) or more years supporting management-level positions.
- OR
- Other combinations of post-secondary education or experience may substitute for the minimum qualifications on a year for year basis.
- Must possess a valid Arizona driver's license or have the ability to obtain by the time of hire.
- Training that may be provided on-the-job : FEMA NIMS IS100 and 700; Safety; Payroll; PREA.
- Prior to hiring, the Sheriff's Office requires that all candidates pass a background review.
Our Preferred Candidate has :
Essential Job Tasks :
Working Conditions :
Knowledge, Skills, and Abilities :
Selection Procedure :
Maricopa County is an equal opportunity employer.
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