Administrative Support Professional

Posted Tuesday, June 24, 2025 at 4 : 00 AM | Expires Tuesday, July 15, 2025 at 3 : 59 AM

H 2M architects + engineers, a multidiscipline architectural, engineering, and environmental consulting firm seeks a motivated and detail oriented part-time Administrative Assistant [20 hrs / week] to assist with various administrative and project-related tasks under the direction of the project manager. Responsibilities include data entry into our Customer Relationship Mgmt. Software (CRM), and assist with the coordination of administrative / project activities related to forensic and industrial hygiene work.

The role is flexible, requiring 4 hours of work each day from Monday to Thursday, with a mandatory commitment on Fridays from 1PM to 5PM. Ideal candidates will be organized, proactive and able to work independently while contributing to team goals.

Job Responsibilities :

• Performs word processing for assigned group and support the staff with administrative / office / project related tasks as needed (i.e., formatting and editing of correspondence, memos, proposal preparation, meeting minutes, project submissions, reports, newsletters / brochures, invoices, presentations, lunch ordering, etc.)
• Performs designated administrative tasks (i.e., setup meetings : arranging time, organizing meeting room, and setting up / clean-up of supplies if needed), copying, scanning, filing, etc.
• Input of new work from clients (insurance companies) into project tracking software; assist with internal project setups; track / report on project milestones, deadlines and close-out and updates when final deliverables are completed. Provides excellent customer service (answer telephones and direct client calls).
• Receive and process new project assignments and project requests with project team members or clients; maintains the assignments via usage of CRM program system.
• Handle daily distribution of mail and help manage office (paper / pens, kitchen supplies, etc.)Interfaces with other departments and outside vendors for support services (HR, IT, Accounting, Marketing, Building Management, vendors).
• Coordinate efforts within the team and with outside consultants; keep the team posted by reporting updates verbally, and in writing, to management and clients (laboratories, ladder company, engineers / architects, sub consultants, etc.)
• Assist in the tracking / maintenance of Forensics and Industrial Hygiene Department professional licensing and certifications.
• Provides Front Desk support as needed.
• Performs other like duties as assigned.

Education / Qualifications :

The pay range for this role is $24 - $31.25 / hour

The employment offer may deviate from this publishedrangebased on a variety of factors, including but not limited to, experience, specialty, knowledge, education, geography and / or related certifications – not related to any applicant's characteristicsprotected by local, state or federal law.Note : The salary or hourly rate indicated does not include other forms of compensation or benefits.

About H2M :

While we have grown into a large firm over the past 90 plus years, we remain dedicated to preserving our small company connections. It is our intention to always stand as one H2M with a mission that is built around :

At H2M, we're more than just the services we provide. We are a team of over 500 professionals with the knowledge, ability, and desire to create something truly impressive. When we ask for the best of you, it is right to ask for the best of the company. Your growth is our growth. Your success is our success. We are in this mission together, so let's see it through together.

H2M continuously strives to provide our employees and their families a comprehensive benefit experience surrounding their physical and financial well-being. We offer healthcare and wellness benefits, 401(k) retirement savings with up to 6% employer matching contributions with 100% vesting schedule, annual and spot bonus performance programs, flexibility and paid time off. We also offer tuition assistance for continuing education & professional licensure, student loan debt repayment program, technology allowance and excellent professional development programs that are custom designed for employees at all levels. H2M continually supports their employees through different Employee Resource Groups, such as Diversity and Inclusion, Sustainability, Women's Initiative and Young Professionals.

H2M is proud to be an equal opportunity workplace committed to equal employment opportunity regardless of race, creed, color, religion, ancestry, sex, age, national origin, marital status, citizenship status, physical or mental disability, sexual orientation, gender identity and / or expression, genetic information, pregnancy status, childbirth, related health conditions or reproductive decisions, status as a protected veteran or any other characteristics protected by Federal, State or local law. Women, minorities, individuals with disabilities, and veterans are encouraged to apply.

Come for the job, stay for the challenge!

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