Administrative Assistant - Property Marketing

Administrative Assistant

Property Marketing

The Administrative Assistant

Property Marketing provides essential administrative support to the Property Marketing and Guest Services departments, helping ensure efficient and organized daily operations. This role requires professionalism, discretion, and attention to detail when handling confidential and time-sensitive information. Contributes to team success by performing routine administrative tasks, assisting with departmental priorities, and supporting internal communications and documentation processes.

Essential Duties and Responsibilities

Supports department for purchasing processes for supplies and capital items. Assists with organizing records, copying, filing, scheduling, preparing documents, and assists with tracking petty cash transactions and processing reimbursements.

Provides marketing scheduling and oversight for photo and video shoots, coordinating with internal departments, external agencies, influencers, and vendors.

Processes contracts and invoices, submits POs, and follows up to ensure projects and initiatives remain on track.

Manages and tracks deliveries and inventory and provides oversight for Property Marketing cage storage.

Assists with procurement orders, sourcing, hotel bookings and transportation requests for influencers and partners, etc.

Assists managing the VP, Property Marketing calendar, travel arrangements and monthly expense reports.

Provides support for floor walks, events and projects.

Performs other duties as assigned to support the efficient operation of the department.

Education, Experience and Qualifications

High school diploma or GED required.

Minimum two (2) years administrative experience required.

Knowledge, Skills and Abilities (KSA)

Clerical and typing experience required.

Detail-oriented with basic math skills.

Self-motivated and ability to multitask.

Maintains a neat and professional appearance and consistently demonstrates courteous behavior.

Familiarity with word processing and spreadsheet software. (e.g. Microsoft Word and Excel)

Licenses, Certifications and Registrations

At the discretion of the San Manuel Tribal Gaming Commission, you may be required to obtain and maintain a gaming license.

No Driving Responsibilities : Role does not require a driver's license or insurance.

Physical Requirements / Working Conditions

Environment

Primary work environment is in a climate-controlled casino and office setting.

Work requires travel to attend meetings, trade shows, and conferences.

Incumbents may be required to work evening, weekend and holiday shifts.

Must be able to work in a fast-paced, high-demand environment.

Strength sufficient to exert up to 10 pounds of force occasionally and / or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects and / or move up to 40 pounds occasionally.

Sedentary work : involves sitting most of the time. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

Physical activities that apply to the essential functions of the position are balancing, stooping, kneeling, crouching, reaching, pushing, pulling, lifting, grasping, talking, hearing, and repetitive motions.

Hearing sufficient to hear conversational levels in person, via videoconference and over the telephone.

Speech sufficient to make oneself heard and understood in person, in front of groups, in meetings, via videoconference and over the telephone.

Visual acuity that meets the requirements of the position : The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; expansive reading and visual inspection of employees, visitors or facility.

Mobility sufficient to safely move in an office environment, walk, stoop, bend and kneel, and enter, exit and operate a motor vehicle in the course of travel to promotional events, meetings, conferences, trade shows and San Manuel properties.

Endurance sufficient to sit, walk and stand for extended periods, and maintain efficiency throughout the entire work shift and during extended work hours.

The employee may be exposed to fumes or airborne particles including secondhand smoke.

Reasonable accommodation will be made in compliance with all applicable law.

As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today!