Executive Assistant

Job Description

Job Description

We are looking for a highly organized and proactive Executive Assistant to support our leadership team in Columbus, Ohio. In this role, you will play a critical part in ensuring smooth day-to-day operations by managing schedules, preparing materials, and coordinating communications. This position offers flexible weekday hours and an opportunity to make a meaningful impact within the organization.

Responsibilities :

• Manage and maintain executive calendars, ensuring all appointments, meetings, and deadlines are accurately scheduled.
• Coordinate and arrange domestic and international travel plans, including accommodation and transportation.
• Prepare detailed materials and agendas for executive meetings and presentations.
• Handle incoming and outgoing communications, including emails, calls, and correspondence, with professionalism.
• Process and organize critical business documents, ensuring accuracy and timely completion.
• Generate ad-hoc reports and summaries to support decision-making processes.
• Oversee office supply inventory and place orders as needed to maintain operational efficiency.
• Act as a liaison between the leadership team and other departments, ensuring seamless collaboration.
• Address administrative tasks promptly to support the smooth functioning of daily operations.
• Minimum of 5 years experience in an executive assistant or similar administrative role.
• Proficiency in managing complex calendars and scheduling across multiple time zones.
• Strong ability to coordinate travel arrangements, including booking flights, accommodations, and itineraries.
• Exceptional organizational skills with attention to detail and accuracy.
• Excellent written and verbal communication skills to handle correspondence effectively.
• Ability to prepare meeting materials, agendas, and presentations with a high level of precision.
• Familiarity with office supply management and inventory tracking.
• Demonstrated ability to handle sensitive information with discretion and confidentiality.