Receptionist / Administrative Assistant

Job Description

Job Description

Benefits :

401(k)

401(k) matching

Competitive salary

Health insurance

Opportunity for advancement

Paid time off

L.A. Injury Attorneys is a dynamic Burbank-based personal injury law firm seeking a Receptionist / Administrative Assistant.

Benefits / Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Receptionist / Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly and professional demeanor.

The positions essential functions include but are not limited to the following :

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments for clients to pick up settlement checks
• Disburse settlement checks to medical providers
• Scan all incoming mail and upload e-faxes, digital files and data to server and FileVine, and verify that scanned documents are clear and legible.
• Organize and archive records and documents - both physical mail and scanned documents.
• Make copies of paperwork and distribute as needed.
• Retrieve data and files for other departments and personnel.
• Type and perform data entry to rename scanned documents, enter new case information into FileVine, etc.
• Write emails and letters and distribute them appropriately
• Check and correct documentation and placement of previously filed documents.
• Respond to clients inquiries for information.
• Maintain an organized filing system for both physical files and electronic files
• Update filing systems and devise new filing and organizational and storage systems for data and documents as needed.
• Secure and protect the privacy of documents.
• Order office supplies

Management retains the right to add to or change the duties of this position at any time.

Qualifications

• Spanish speaker is a must, as our client base is mostly Hispanic and you will have direct contact with clients on a daily basis.
• High school diploma / GED required, Associates degree or administrative training is preferred
• Highly organized with excellent time management skills and the ability to prioritize projects
• Excellent computer skills and knowledge of Microsoft Word, Excel, and Adobe PDF, with a typing speed of at least 65 wpm
• Knowledge or experience with FileVine is a plus
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as computers, printers, and fax machines
• Candidates should possess a valid driver's license, have their own transportation, and be authorized to work in the United States on a full-time basis for any employer.

When applying, please provide your full name, resume, contact information, and reference information. Please send resumes immediately for interviews.