Benefits Coordinator

Overview

At Roger Williams University, students are prepared to be thinkers and doers ready to solve challenging problems with innovative solutions. RWU offers 50 majors and robust offerings of graduate and professional programs across eight schools of study including Rhode Island's only law school, with campuses on the coast of Bristol and in the heart of Providence, R.I. With small classrooms and a focus on undergraduate and graduate research and community engagement, a Roger Williams education blends the strength of liberal arts and professional studies, providing all students with the depth and breadth of interdisciplinary thinking and well-rounded knowledge necessary to succeed in our interconnected, global world. RWU is committed to strengthening society through engaged scholarship so that students graduate with the ability to think critically and apply the practical skills that today\'s employers demand.

Roger Williams University seeks to recruit and support a broadly diverse community of faculty and staff. We value all races, genders, identities, and abilities. RWU is committed to creating a thriving community that encourages lifelong learning, professional development, and academic innovation.

Job Description

Reporting to the Benefits Manager, the Benefits Coordinator is responsible for performing a variety of administrative functions in support of RWU Benefit programs.

Responsibilities

• Program Administration : Determine benefit eligibility for new and existing employees.
• Program Administration : Ensure that employees are provided benefit information on a timely basis according to specific plan provisions, related policies, and regulatory provisions, such as the ACA.
• Program Administration : Enter enrollments, changes, and terminations into external vendor / provider systems.
• Program Administration : Ensure required paperwork, record-keeping, and documentation is complete and accurate for data entry into HRIS and vendor systems.
• Program Administration : Complete data entry into the HRIS system, when required.
• Program Administration : Regularly audit data entry of enrollments, changes, and termination of benefits for all employees, including those entries completed by a third-party administrator.
• Program Administration : Review vendor invoices for accuracy, follow up on required adjustments, then prepare and submit invoices for payment.
• Program Administration : Work with vendors and third-party administrators on payment credits and adjustments.
• Program Administration : Coordinate and audit third party benefit invoices and receivables.
• Program Administration : Calculate, create, and distribute invoices for benefit contributions owed, when required.
• Program Administration : Monitor the repayment schedule for benefit premiums owed in arrears, adjust employee records as needed, and notify the Bursar\'s Office of required adjustments.
• Compliance : Assist with gathering data, communicating with employees, and preparing documents, letters, memos, or other communication to employees, as required.
• Programs and Events : Respond to all benefit inquiries.
• Programs and Events : Assist with annual open enrollments for all benefit plans including communication, distribution of materials, reviewing enrollment forms, and working with HRIS to audit all updates and changes.
• Programs and Events : Participate in other forums, events, educational and enrollment meetings, and committees as an employee resource for information during open enrollment as well as throughout the year.
• Leave of Absence and Worker's Compensation Administration : Assist the Benefits Manager with Leaves of Absence and Worker's Compensation cases, as requested.
• Leave of Absence and Worker's Compensation Administration : Monitor leaves full-cycle, through coordinating communications with employees, supervisors, the Payroll department, third-party leave and Worker's Compensation administrators on a regular basis, while collecting all needed documentation.
• Leave of Absence and Worker's Compensation Administration : Provide weekly leave and Worker's Compensation status reports to supervisors.
• Leave of Absence and Worker's Compensation Administration : Serve as a resource for employees and their families on benefit questions, concerns, and issues, while on a leave.
• Additional Functions : Act as the back-up to submit payroll 403b retirement plan remittance files externally, when necessary.
• Additional Functions : Must study and be familiar with details in all union contracts as they relate to benefits.
• Additional Functions : Maintain knowledge of changing benefit plan documents, vendor contracts, administrative procedures, and collective bargaining agreements.

Qualifications

At the University\'s discretion, the education and experience prerequisites may be accepted where the candidate can demonstrate, to the satisfaction of the University, an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Additional Information

Roger Williams University is an affirmative action / equal opportunity employer and committed to a diverse workforce. All applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or any other basis protected by applicable state and federal law. For information on our Non-discrimination policy, visit here.

RWU prohibits all forms of discrimination on the basis of sex in its education programs and activities and is required by Title IX of the Education Amendments of 1972 (Title IX) and its implementing regulations not to discriminate in such a manner. Complaints of Title IX sexual harassment should be reported to the Title IX Coordinator at the contact information listed below. Details regarding the formal complaint process can be found here : Title IX Sexual Harassment Policy and Procedures. All complaints of sexual harassment will be taken seriously and responded to promptly. TITLE IX COORDINATOR : Dr. Jen Stanley, 1 Old Ferry Road, Bristol, RI 02809 / Phone Number : (401) 254-3123 / Email Address : jstanley@rwu.edu

Application Instructions :

Please attach a resume, cover letter, and list of three (3) professional references.

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