Administrative Assistant - Academic

Administrative Job Functions

1. Provides general administrative support to leaders.

2. Schedules and maintains calendars, meetings and travel itineraries, as needed. This may include inpatient or service call, outpatient clinics, and academic schedules.

3. Handles telephone calls and visitors; troubleshoots and resolves routine and some complex inquires.

4. Organizes electronic and hard copy filing system, scans documents to appropriate locations, and maintains divisional files.

5. Receives clinically related messages, phone calls, or correspondence and routes to the appropriate care team.

6. Maintains provider credentialing activities which may include academic resume, professional memberships, and licensure.

7. Prepares and modifies documents including correspondence, reports, drafts, memos and emails using MS Office Suite of applications.

8. Opens, sorts and distributes incoming electronic and paper correspondence.

9. Prepares and distributes minutes of meetings, as needed.

10. Maintains, orders and distributes office supplies, as needed.

11. Proactively manages submission of reimbursements for approved faculty and staff expenses.

12. Performs other job functions as assigned.

Pay Range : $19.00-$28.50 Hourly

At Lurie Children's, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions.

In addition to base salary, Lurie Children's offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the link to learn more about our benefits.

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes :

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Employer contribution toward Health Savings Account
• Flexible Spending Accounts
• Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
• 403(b) with a 5% employer match
• Various voluntary benefits :
• Supplemental Life, AD&D and Disability
• Critical Illness, Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children's facilities
• Discount purchasing program

At Lurie Children's, we embrace and celebrate building a team with a variety of backgrounds, skills, and viewpoints recognizing that different life experiences strengthen our workplace and the care we provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.

Lurie Children's and its affiliates are equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.