Payroll Coordinator

ESSENTIAL DUTIES Responsible for accurate and timely payroll processing within payroll systems to ensure proper calculation of employee pay, as required by Federal / state / local agencies.  This includes but is not limited to :

• Troubleshooting, testing and participation in meetings concerning changes to the payroll systems.  This also includes any special payroll processes, such as Bonus / Incentive or Equity payments.
• Ensure all operational and administrative procedures are efficient and compliant with company controls.
• Responsible for creating, maintaining, and communicating training materials for backup payroll processors.
• Communicates progress to management on any payroll changes / issues, and resolutions.
• Responsible for Acceptance Testing, including documented testing plans for newly released functionality / change within the Payroll Systems.  This plan should be completed prior to requesting management’s approval.  This also includes any requirements from auditing perspective.
• Prepares and updates various reports and spreadsheets as requested by management.
• Oversees the validation, processing and reporting of payroll information for all frequencies of payroll processing as assigned.
• Responsible for the timely and accurate processing of monthly, quarterly, and annual reporting as related to payroll processing, such as deductions, garnishments, and tax withholdings.
• Ensures timely and accurate documentation of processes pertaining to our vendors.
• Manages the daily vendor relationship with Ceridian, as related to payroll processing.
• Provides direction for process improvements regarding payroll processing.
• Responsible for annual system updates as related to payroll processing.
• Manages year- end processes for payroll processing.
• Serves as subject matter expert for payroll processing systems.
• Initiates proactive communications and share appropriate VOC (Voice of the Customer) to provide input to other departments / plants for policies and procedures, and decision-making.
• Possess an advanced level of overall payroll knowledge as related to all aspects of payroll.
• WORK EXPERIENCE AND QUALIFICATIONS     3-5 years of related experience in payroll preferred Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong communication and organizational skills.
• Ability to multitask and manage time effectively.
• Excellent customer service attitude.
• Professional demeanor and appearance.
• Ability to handle sensitive information with discretion.
• Bilingual (English / Spanish) Preferred but not required Solid interpersonal skills.
• Good organizational skills.
• Efficiency and accuracy and strong attention to detail.
• Teamwork / Cooperation – ability to work well with others in a group and cooperate with others.
• Effective communication skills, both verbal and written as well as an ability to be discreet and respectful towards others Powered by JazzHR