Executive Associate for Finance

Requisition Number : AS874P

Job Title :

Executive Associate for Finance

Pay Rate :

$66,314 - $72,945 annually

Position Type : Administrative

Position Summary : Position Summary :

This position provides executive level administrative support to the Chief Financial Officer and VP for Administration (CFP / VPA) and the Associate Vice President (AVP) for Finance. The Executive Associate is responsible for providing comprehensive support to the finance team, ensuring that financial operations run smoothly and effectively. This position requires the ability to anticipate needs, excellent time management, critical thinking, and solving problems with the highest level of professionalism and confidentiality. This role will include frequent communication and interaction with senior leaders across the institution.

This position develops procedures to manage communication to and from the office, and performs varied, complex, and confidential administrative tasks in direct support of the CFO / VPA. This position will also provide accounting support to senior leaders along with trend data for budget preparation purposes. The Executive Associate will provide a high level of customer service to a diverse population of staff, students, faculty, and community partners. This position is considered a confidential employee position.

Essential Duties and Responsibilities :

The following are the functions essential to performing this job : 1. Manage core administrative tasks such as calendar management, travel planning, expense reporting, meeting preparation, and occasional event planning for the CFO / VPA and AVP for Finance.2. Schedule meetings and events with special attention to meeting preparation, logistics, and briefings. Record, transcribe, and publish meeting minutes.3. Coordinate high-level communications internally and externally, often acting as the first point of contact for the CFO / VPA.4. Help prioritize and organize the CFO / VPA’s schedule, enabling alignment with key College and Finance team objectives.5. Track follow-ups and action items from meetings with executive stakeholders and ensure timely execution.6. Partner closely with finance leadership and other key functions (e.g., Human Resources, Operations, Grants, etc.) to streamline workflows.7. Operate with discretion and integrity in managing sensitive and highly confidential information. Comply with all applicable laws and FCC policies and procedures.8. Responsible for Maryland Archive Record Retention and Disposal Policy compliance.9. Draft and interpret policies related to Finance to ensure accuracy and consistency.10. Prepare reports, spreadsheets, presentations, resolutions, and other documents for Finance, the CFO / VPA and AVP for Finance.11. Assist the CFO / VPA and AVP for Finance with the Finance budget development process and make projections and recommendations regarding expenditures. Provide budget oversight.12. Responsible for ordering all Finance office supplies, work order forms, office move / furniture and equipment requests.13. Responsible for all check runs, entering purchase orders, vouchers, and budget transfers for Finance14. Provide administrative support to procurement for contracts and RFPs.15. Retrieve and sort daily incoming mail.16. Perform other duties as assigned by the CFO / VPA and AVP for Finance.

Required Minimum Qualifications :

1. High School Diploma or GED2. Five (5) years of experience working in accounting or other financial-related services3. Five (5) years of experience providing administrative support, with at least two (2) years providing executive level support4. Proficiency in MS Office Suite software

Desired Qualifications :

1. Associate degree2. Experience working in higher education3. Experience using PeopleSoft Financials4. Experience with Perceptive Content

Work Schedule :

8 : 30-4 : 30 Monday to Friday

Full / Part Time : Full Time

Telework Eligible? : Yes

Essential Personnel? :

No

Job Posted Date : 07 / 16 / 2025

Open Until Filled : Yes

For Best Consideration :

07 / 23 / 2025

Special Instructions to Applicants :

All applications and required documents must be submitted online. Mail, e-mail, or fax submissions will not be accepted. Cover letters may be addressed to the Search Committee and should briefly address your qualifications as related to the requirements of this position.

For best consideration, applications should be received by July 23, 2025. Review of applications after this date is not guaranteed.

FCC offers a generous benefits package which includes medical insurance, dental and vision plans, waiver of FCC tuition for employee and eligible dependents, tuition reimbursement, generous leave benefits, retirement plans, and more! Frederick Community College prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Frederick Community College, an equal opportunity employer, values campus diversity in students and staff and encourages members from historically under-represented groups to apply.

Non-Discrimination Statement :

Frederick Community College is committed to the principles of equal opportunity and strictly prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment.