Purchasing Specialist

Job Description

Job Description

Crystal Stairs, Inc.

Improving the Lives of Families through

Child Care Services, Research, and Advocacy

Crystal Stairs is committed to building and sustaining a diverse workforce and culture. As part of this commitment, Crystal Stairs does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status, in any of activities or operations.

Purchasing Specialist

100% Onsite - Location : Los Angeles, 90056

Summary

We are seeking a Purchasing Specialist who will be working under the direction of the Purchasing Supervisor. The Purchasing Specialist will be responsible for all purchasing activities, including processing supply requests, sourcing vendors, making purchases, assisting in the preparation, review, and analysis of RFP and RFQs including making awards recommendations. Assist in maintenance and management of agency asset collection reports.

Responsibilities

• Procure goods and services within an office environment in accordance with the quality, quantity, and delivery requirements of the requisitioning department
• Understand and follow agency policies and procedures, and governmental procurement guidelines
• Works diligently to secure competitive bids as required to support agency quote requirements
• Reviews market data to analyze and negotiate prices, evaluate vendors, identify methods of reducing costs, supervision of supply sources, and recommend, when appropriate, changes in products or vendors
• Ensure compliance with bid and contract specifications
• Liaise with the Fiscal department to provide required supporting documentation for all procurement transactions to ensure payments are timely and 100% audit-ready
• Assist Operations Coordinator in maintaining a qualified and preferred vendor list
• Collect information on and produce tracking reports of supply orders and vendor spending as needed
• Assist Operations Coordinator by developing Scope of Work for RFP and RFQs, preparing, distributing, collecting, and analyzing responses from vendors, and making recommendations to stakeholders
• Assist Operations Coordinator in drafting and assessing service agreements with vendors, perform numerical analyses to compare vendors, and check references as needed
• Assist in reconciling FAS (Fiscal Asset Schedule) and PAT (Purchasing Asset Tracking) reports, correctly assigning service and merchandise costs to program funds, and ensuring asset data is collected and recorded in a timely manner
• Assist Purchasing Supervisor in providing procurement training to agency staff as needed
• Perform other duties as assigned

Qualifications for Sr. Purchasing Specialist

Total Package of Benefits

Qualified applicants with arrest or conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Crystal Stairs, Inc. is committed to building and sustaining a fully vaccinated, diverse workforce and culture. As part of this commitment, Crystal Stairs, Inc. provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status.

For more information about Crystal Stairs, please visit our website at : www.crystalstairs.org

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