Office Services Staff

Job Description

Job Description

The Office Services Staff supports the daily operations of the Glendale office by ensuring that administrative, clerical, and logistical functions are executed efficiently. This role is vital in maintaining a professional and organized environment for attorneys, staff, and clients.

Key Responsibilities

• Operate and maintain office equipment (copiers, scanners, fax machines)
• Assist with printing, binding, and assembling legal documents and trial materials
• Support file management systems (physical and digital)
• Archive closed case files and ensure compliance with retention policies
• Sort, distribute, and manage incoming / outgoing mail and packages
• Coordinate courier services and interoffice deliveries
• Monitor and restock office supplies
• Provide desktop computer support and troubleshooting
• Prepare CDs and converts medical records to other media as needed
• Create links to files and download files
• Maintain cleanliness and organization of common areas, conference rooms, and supply closets
• Set up meeting rooms and assist with hospitality for client meetings
• Provide general administrative support to attorneys and staff
• Assist with building access, visitor logs, and emergency procedures
• Report maintenance issues or safety concerns promptly
• Perform other duties as assigned

Qualifications