Talent.com
Events Coordinator

Events Coordinator

Boys & Girls Clubs of Western PennsylvaniaPittsburgh, PA, US
job_description.job_card.30_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Events Coordinator

BGCWPA is one of the largest, most comprehensive out-of-school-time providers in the region, annually serving over 10,500 youth from Allegheny, Beaver and Somerset counties in preschool, before / afterschool, summer camp, teen mentoring, workforce development, STEAM, and sports programs. An affiliate of a national organization-Boys & Girls Clubs of America that will give you the opportunity to :

  • Do Meaningful, mission-driven work
  • Develop and grow for leadership opportunities
  • To be a part of a supportive, inclusive workplace culture

BGCWPA is committed to building a culturally diverse community. We believe in the power of diversity and inclusion in alignment with our DNA Code. We understand that every individual brings a unique set of skills and experiences. While our job description lists specific qualifications, skills, and competencies, we also recognize that true potential can often transcend those lines. If you're enthusiastic about social impact and helping others succeed, even if you don't meet every qualification, we encourage you to apply.

Core Responsibilities

(i) Events

  • Plan, coordinate, and execute 810 major organizational events annually, including Thrive Fest, Empower Her, Daddy En Blanc, Fall Fest, Trunk or Treat, and others.
  • Lead all phases of event planning from concept to post-event evaluation : confirm budgets with Advancement leadership, secure venues and vendors (catering, rentals, AV, dcor), develop event themes, agendas, and goals, and coordinate logistics including signage, accessibility, staffing, and run-of-show.
  • Build and update event platforms (e.g., GiveSmart), including landing pages, auction items, ticketing, sponsorship tiers, and communications, as well as pre-event and real-time attendee messaging.
  • Work with the Marketing Coordinator to promote events via social media, email, and web, produce pre- and post-event content, and ensure sponsor recognition and brand consistency.
  • Execute fundraising components such as silent and live auctions, Wall of Giving, Wine Pull, 50 / 50 raffle, and other activities.
  • Maintain a master event calendar in alignment with organizational goals.
  • (ii) Volunteerism & Community Engagement

  • Recruit, schedule, and coordinate individual and group volunteers for events and club-based activities.
  • Serve as primary liaison for corporate and community volunteer groups (e.g., Crown Castle, USW, ProspHire).
  • Track volunteer hours and engagement metrics for reporting and stewardship, and coordinate volunteer appreciation efforts and recognition events.
  • Support donor-facing events including legislative receptions, grand openings, project unveilings, holiday drives, and special celebrations.
  • Collaborate with the Advancement team to fulfill sponsor benefits, ensure donor acknowledgment, and support relationship-building through thoughtful event experiences and follow-up.
  • (iii) In-Kind Donations and Administrative Support

  • Coordinate pickup, storage, and delivery of in-kind donations for events, volunteer initiatives, and club needs.
  • Serve as the point of contact for in-kind donors, ensuring timely communication and acknowledgment.
  • Maintain inventory of in-kind donations and documentation for donor records, acknowledgments, and reporting.
  • Track event budgets, assist with reconciliation, maintain vendor and partner contact lists, and participate in team meetings and cross-functional planning.
  • Qualifications

  • Bachelor's or Associate's degree in event management, hospitality, nonprofit management, marketing, communications, or related field.
  • At least 2 years experience in event planning, project management, or community engagement preferred.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple projects with competing deadlines.
  • Strong written and verbal communication skills.
  • Comfort working independently and collaboratively.
  • Experience with CRM / event management platforms (e.g., GiveSmart, Salesforce) a plus.
  • Proficiency with Microsoft Office, Canva, or Google Suite tools.
  • This position is based at BGCWPA's Administrative Office in Pittsburgh, PA, with regular site visits to Clubhouses and community events.
  • Flexibility to work evenings / weekends as needed for events.
  • Certifications and Clearances

    BGCPWA prioritizes the safety of the youth we serve. CPR, Pediatric First Aid, Child Abuse, Criminal History, FBI clearance, NSOR certificate, PA Disclosure, PA Staff Health Assessment, TB Test, and Mandated Reporter certification required upon hire or within 6 months.

    We encourage applicants from diverse backgrounds and experiences to apply. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. Our organization prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

    serp_jobs.job_alerts.create_a_job

    Event Coordinator • Pittsburgh, PA, US

    Job_description.internal_linking.related_jobs
    • serp_jobs.job_card.promoted
    Events Coordinator

    Events Coordinator

    Buchanan Ingersoll-RooneyPittsburgh, PA, US
    serp_jobs.job_card.full_time
    Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Holiday Freight Associate (BOROUGH OF NEW STANTON)

    Holiday Freight Associate (BOROUGH OF NEW STANTON)

    United Parcel ServiceBOROUGH OF NEW STANTON, Pennsylvania, US
    serp_jobs.job_card.part_time +1
    Applying for this role online is quick and easy and you could even schedule your first day of work within 10 minutes!.Provide some basic information to start the application process.Watch a short ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Facilities Coordinator

    Facilities Coordinator

    Lifting Gear Hire CorpPittsburgh, PA, United States
    serp_jobs.job_card.full_time
    Founded in 1990, LGH stands at the forefront of the hoisting and rigging equipment rental industry, providing rental equipment responsible for the installation, maintenance, and repair of everythin...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Retail Events Coordinator

    Retail Events Coordinator

    MichaelsWashington, PA, US
    serp_jobs.job_card.full_time
    Plan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    Corporate Event Planner

    Corporate Event Planner

    MediabistroCranberry Twp, PA, United States
    serp_jobs.job_card.full_time
    We're looking for a skilled, detail-oriented, and proactive Event Planner to manage and coordinate events for the Ovation Users Executive Board, ensuring seamless execution and impactful experience...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Travel Dual-Modality CT / X-ray Technologist

    Travel Dual-Modality CT / X-ray Technologist

    Skyline Med Staff AlliedMount Pleasant, PA, US
    serp_jobs.job_card.full_time
    Skyline Med Staff Allied is seeking a travel CT Technologist for a travel job in Mount Pleasant, Pennsylvania.Job Description & Requirements. Join the Top- Rated Travel Healthcare Team!.Skyline ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Travel CT Tech - $2548 / Week

    Travel CT Tech - $2548 / Week

    Uniti MedMount Pleasant, PA, US
    serp_jobs.job_card.full_time
    Uniti Med is seeking an experienced CT Tech for an exciting Travel Allied job in Mount Pleasant, PA.Shift : Inquire Start Date : 10 / 27 / 2025 Duration : 13 weeks Pay : $2548 / Week.Uniti Med provides car...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Events Specialist

    Events Specialist

    CROSSMARKNatrona Heights, PA, US
    serp_jobs.job_card.part_time +1
    CROSSMARK is a leading sales and marketing services company in the consumer goods industry that expertly guides our clients along "The Way to Market" by delivering growth solutions with exceptional...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Retail Team Member - Events Coordinator

    Retail Team Member - Events Coordinator

    MichaelsTarentum, PA, US
    serp_jobs.job_card.full_time +1
    Plan, coordinate, and facilitate events (including kids' birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer servic...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Events

    Events

    Great Day ImprovementsPittsburgh, PA, US
    serp_jobs.job_card.part_time
    Universal Windows Direct - Field Marketer (Events).MUST HAVE VALID DRIVERS LICENSE.Are you an enthusiastic and outgoing individual looking for an exciting opportunity in the field of marketing? Joi...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Events Coordinator

    Events Coordinator

    Sechler Law FirmWarrendale, PA, US
    serp_jobs.job_card.full_time
    Are you a detail-oriented planner with a passion for creating meaningful, impactful events? Our estate planning law firm is seeking a skilled. This role plays a key part in enhancing our firm's ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Events / SALES Consultant

    Events / SALES Consultant

    Urban Air Adventure ParksHomestead, PA, US
    serp_jobs.job_card.full_time
    The Events / Sales Consultant is responsible for selling fun! Our ideal team member will serve as the 'First Point of Contact' of Urban Air and work with our guests to design the perfect combination ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    Event Sales Coordinator

    Event Sales Coordinator

    Gibsonia, Pennsylvania, United StatesUSA, Pennsylvania, Gibsonia
    serp_jobs.job_card.full_time +1
    Ready to join a dynamic company in the hospitality and service industry where people help drive the success of the business? Since its inception in 1957, Invited has operated with the central purpo...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
    Playhouse Events Coordinator (Part-time)

    Playhouse Events Coordinator (Part-time)

    Point Park UniversityPittsburgh, PA, USA
    serp_jobs.job_card.part_time
    serp_jobs.filters_job_card.quick_apply
    Playhouse Events Coordinator (Part-time).This position is responsible for working across departments to support the generation, coordination. Pittsburgh Playhouse special events focusing on festival...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Retail Event Coordinator

    Retail Event Coordinator

    MichaelsPittsburgh, PA, US
    serp_jobs.job_card.full_time
    Plan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Travel CT Tech - $2664.4 / Week

    Travel CT Tech - $2664.4 / Week

    FlexCareMount Pleasant, PA, US
    serp_jobs.job_card.full_time
    FlexCare is seeking an experienced CT Tech for an exciting Travel Allied job in Mount Pleasant, PA.Shift : 4x10 hr flex Start Date : 10 / 27 / 2025 Duration : 13 weeks Pay : $2664.Why Clinicians Choose Fle...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Travel CT Tech - $2941.89 / Week

    Travel CT Tech - $2941.89 / Week

    Host HealthcareUniontown, PA, US
    serp_jobs.job_card.full_time
    Host Healthcare is seeking an experienced CT Tech for an exciting Travel Allied job in Uniontown, PA.Shift : Inquire Start Date : 10 / 18 / 2025 Duration : 13 weeks Pay : $2941. At Host Healthcare, we are d...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Event Sales Coordinator

    Event Sales Coordinator

    Invited ClubsGibsonia, PA, US
    serp_jobs.job_card.full_time
    Focus on the core content of the job post, removing all extra metadata, navigation mentions, and redundant headers.Keep the formatting beautiful and high signal to noise ratio.serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours