Contracts Manager, Commercial Business

Overview

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Key Responsibilities

• Administer and manage contracts from award through closeout, ensuring compliance with federal, state, and customer requirements.
• Maintain detailed records of contract terms, modifications, deliverables, and reporting obligations.
• Prepare and submit required reports, including NASPO ValuePoint reporting and other state-mandated contract reports.
• Support contract negotiations, amendments, and renewals in coordination with internal stakeholders.
• Prepare bids, process specifications, test and progress reports, and other exhibits as required for RFP responses.
• Work closely with sales teams and external distributors to ensure comprehensive and competitive bid submissions.
• Receive daily bid opportunities and Requests for Proposals (RFPs), review the requirements, and distribute to the appropriate sales representatives.
• Discuss and evaluate the ability to participate in suitable bidding opportunities.
• Perform advanced analysis and reporting using Microsoft Excel to track financial performance, compliance metrics, and deliverable schedules.
• Review contracts for potential disputes and financial risks, analyzing contract clauses, stipulations, obligations, and liabilities.
• Ensure adherence to FAR, DFARS, and state procurement regulations applicable to body armor and personal protection contracts.
• Recommend and draft contract provisions and amendments in collaboration with legal teams.
• Review supplier contract terms and conditions and ensure alignment with internal policies and legal requirements.
• Ensure compliance with legal requirements, policies, and government regulations throughout the contract lifecycle.
• Coordinate, organize, and administer all phases of contract management, ensuring accuracy and timeliness of deliverables.
• Maintain an updated contracts repository with original agreements, amendments, and related documentation.
• Assist in preparing cost and pricing data for bids, proposals, and contract modifications.
• Maintain updated price lists for every active contract and revise pricing annually based on contractual requirements.
• Process special price requests and issue manual quotes as needed to meet client demands.
• Evaluate insurance requirements for contracts and company events, and request / provide Certificates of Insurance as required.
• Perform monthly and quarterly usage reporting for each contract, ensuring all deadlines are met and usage fee payments are issued.
• Generate detailed reports using Excel and other reporting tools for internal teams and external clients.
• Collaborate with team members to collect and analyze data, providing insights into contract performance and compliance.
• Provide training and guidance to internal teams on contract terms, reporting requirements, and compliance obligations.
• Facilitate contract-related meetings, ensuring that all stakeholders are informed of contract status and updates.
• Prepare and disseminate contract status updates to appropriate employees, helping to streamline communication across departments.
• Other duties as assigned.

Minimum Skills & Qualifications

Required Qualifications

Preferred Certifications

Physical Requirements

Ability to work in an office environment, with occasional travel required for meetings or contract negotiations.

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