IT Procurement Coordinator

IT PROCUREMENT COORDINATOR

You must be local and able to work onsite in Basking Ridge, NJ as needed.

The role focuses on procuring IT equipment and software, handling IT contract licenses and service agreements, managing telecom and IT credit card expenses, and collaborating with team members and stakeholders.

• Responsible for purchasing IT equipment (including laptops, monitors, printers, headsets, keyboards, mice, webcams, etc.) and software for in-house and remote office environments. Duties include managing online orders through vendor websites, recording expenses and accounting codes in spreadsheets, uploading order confirmations to various systems, opening service desk tickets for software installation, contacting suppliers regarding issues such as back orders, returns, and invoice discrepancies, and communicating with internal customers on IT-related questions or issues. Experienced in using e-procurement systems, procurement spreadsheets, and vendor websites.
• Interpret and process requisition requests related to IT contracts, such as service work orders, licensing, and maintenance agreements. Requires understanding of contracts, business, legal, and financial terms and conditions. Attention to detail is necessary for reviewing contract terms and conditions in relation to master service agreements and ensuring compliance with company policies and standards. Knowledge of accounting codes and procedures is required. Proficiency in SAP, Zycus, Atlas, and E-procurement systems is expected.
• Manage the telecom tracker, ensuring payments and reconciliation of telecommunications accounts are completed promptly through accounts payable and credit cards. Collaborate with internal teams and external vendors to address and resolve any discrepancies. Demonstrate proficiency in Concur, SAP systems, Coupa and Adobe Acrobat Pro.
• Provide support to finance staff by collecting, analyzing, and interpreting financial data to assist with budgeting, forecasting, financial reporting, and performance monitoring. Understand and track performance indicators, assist in preparing reports, identifying trends, and ensuring data accuracy. This role requires strong analytical skills, proficiency in software like Excel, and excellent attention to detail to provide insights into strategic decision-making.
• Monthly reconciliation of IT-related charges against three IS Procurement credit cards. Work with internal and outside suppliers to resolve any issues. Proficient in Master Card spreadsheet and Concur system.

REQUIRED EXPERIENCE

Send resumes to jvale@jsrtechconsulting.com