Procurement Coordinator

Job Description

Job Description

Position Description : ?Basic Function

Responsible for organizing and maintaining purchase orders for all raw materials and miscellaneous items for company maintenance. Confirms incoming orders with receiving to confirm the quantity expected or the shortage of items.

Major Responsibilities

\tCollaborate with internal receiving staff to list expected deliveries.

\tContact the supplier with any issues or concerns that may arise.

\tImprove operations by working with team members and customers to find workable solutions to shipment delays and changes to POs.

\tResolving issues with suppliers for returning unsatisfactory shipments or receiving replacements.

\tResolve any purchasing-related issues, such as discrepancies or delays, in a timely and professional manner.

\tMonitoring departmental emails related to Purchasing.

\tAttach the packing list with items received against purchase orders and the invoice to ascertain that all the information is correct

\tReceive POs in our inventory software (ERP- 3PL)

\tCreate and allocate new items in the system (Excel and ERP Software)

\tMaintain item numbers and classifications in our capital expenditures list

\tVerify shipments by matching packing slips / bill of lading, purchase orders, and invoices

\tCover teammates' responsibilities when they are on vacation or PTO.

\tWork collaboratively with various departments to ensure that procurement and receiving requests are fulfilled efficiently and effectively.

\tTrain cross-functionally to learn all roles and responsibilities within the department.

\tObtain vendor quotes for all departments.

\tAssist with additional tasks within the department as needed

Job Qualifications

Skills :

\tExperience with Microsoft Applications (Excel, Word, Outlook)

\tStrong attention to detail and accuracy in upcoming orders.

\tAbility to work independently and as part of a team.

\tExcellent communication, research, problem-solving, and time management skills

\tKeen eye for details and ability to multitask.

Experience & Education

\tAssociate degree, or equivalent related business experience.

\t2 + years of work experience in an administrative or procurement environment.

\tPrevious experience in a purchasing role is a plus.

\tBilingual-Fluent in English and Spanish preferred.

This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. There may be unplanned activities and other duties as assigned.

$24.00 - $26.00 Hourly